General Accountant

6 days ago

Karen ward Nairobi County, Kenya Homescope Hostels Full time 1,200,000 - 2,400,000 per year

Role Overview

The Accountant will be responsible for managing day-to-day financial operations, ensuring accurate and timely processing of payments, expense allocation, reconciliations, reporting, and compliance with company policies. This role requires a detail-oriented professional who thrives under pressure, can handle multiple urgent requests, and ensures accuracy in every transaction.

Key Responsibilities

1. Payment Processing & Vendor Management

  • Obtain and verify requisitions from Facility Managers and other departments.
  • Create purchase orders for vendors and service providers.
  • Accurately enter supplier invoices with item descriptions, quantities, and rates.
  • Allocate expenses to the correct branch and expense codes.
  • Process payments for various categories, including:
  • Repairs and maintenance
  • Rent, student transport refunds, and tokens
  • Office expenses and regular service providers
  • Attach and organize supporting documentation for all payments.
  • Maintain accurate filing systems (both electronic and physical).

2. Financial Record Keeping & Reporting

  • Ensure all transactions are properly captured in the accounting system.
  • Reconcile supplier accounts and resolve discrepancies promptly.
  • Track pending payments and ensure timely clearance.
  • Prepare periodic financial and management reports for review.
  • Support preparation of audit schedules and ensure compliance with statutory requirements.

3. Expense Control & Monitoring

  • Monitor branch-level expenditures to ensure budget compliance.
  • Ensure correct coding of expenses to prevent misallocations.
  • Provide timely updates to management on cash flow and payment obligations.

4. Systems & Process Improvement

  • Identify bottlenecks in the payment and approval process.
  • Suggest and implement measures to improve efficiency in financial operations.
  • Ensure accurate documentation and audit trail for all financial transactions.

Requirements

  • Bachelor's degree in Accounting, Finance, or related field.
  • CPA qualification (at least Section 2 or equivalent).
  • Minimum 1–3 years of experience in accounting, preferably in a busy, multi-branch organization.
  • Proven experience in vendor management and payment processing.
  • High attention to detail with ability to handle large volumes of transactions.
  • Strong organizational and time management skills; able to work under pressure with competing priorities.
  • Excellent negotiation and communication skills.

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