Procurement Officer

4 days ago

Nairobi, Nairobi Area, Kenya HFC Kenya Full time 900,000 - 1,200,000 per year

HFC Limited, the banking and property finance subsidiary of HF Group, has an exciting opportunity in our Procurement Department. We are seeking a talented, dynamic, self-driven, and results-oriented individual who is committed to performance, excellence, and participating in our growth strategy.

The Procurement Officer is responsible for executing procurement best practices including vendor onboarding, prequalification, vendor selection, supplier performance management, contract management, and stakeholder relationship management. The role ensures value-for-money, compliance with policies, and efficient support of the procure-to-pay (P2P) process.

Deadline:

Category: Procurement

Subsidiary: HFC

Principle Accountabilities

  • Sourcing & Vendor Management: Execute the end-to-end sourcing process, including vendor identification, pre-qualification, request for quotation (RFQ), bid evaluation, and vendor selection.
  • Negotiation & Cost Savings: Negotiate favorable terms and conditions with vendors to secure optimal pricing, quality, and delivery schedules, ensuring value-for-money.
  • Purchase Order Processing: Accurately raise and issue Local Purchase Orders (LPOs) in a timely manner.
  • Procure-to-Pay (P2P) Coordination: Act as a key liaison between vendors and the Accounts Payable team to ensure a smooth and efficient Procure-to-Pay process, resolving invoice and payment queries.
  • Contract & Data Management: Maintain and update the procurement database, ensuring the accuracy of all vendor records, contract details, and pricing information.
  • Vendor Performance: Support the monitoring and tracking of vendor performance against agreed Key Performance Indicators (KPIs) and schedule performance review meetings.
  • Stakeholder Engagement: Proactively collaborate with internal stakeholders to understand their procurement needs and provide effective sourcing solutions.
  • Record Keeping: Ensure all procurement records, approvals, and contracts are accurately filed and maintained in accordance with company policy.

Key Competencies and Skills

Technical Competencies

  • Knowledge of strategic sourcing and category management.
  • Proficiency in using procurement tools and systems.
  • Understanding of supplier relationship management (SRM) principles.
  • Strong negotiation and contract management skills.
  • Ability to analyze spend data to identify optimization opportunities.

Behavioral Competencies

  • Strong negotiation and communication skills.
  • High level of integrity and ethical conduct.
  • Ability to manage multiple priorities under tight deadlines.
  • Detail-oriented with strong organizational skills.

Minimum Qualifications, Knowledge And Experience
Academic & Professional

  • Bachelor's degree in Procurement, Supply Chain Management, or a related field.

Experience

  • Minimum of 2 years of experience in a procurement or buying role.
  • Proficiency in MS Office Suite and experience with ERP procurement systems.

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