Business Support Assistant SSA G

DEADLINE FOR APPLICATIONS

28 December :59-GMT+03:00 East Africa Time (Nairobi)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:  and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:

Business Support Assistant

TYPE OF CONTRACT: SSA

UNIT/DIVISION:Management Services - RBN

DUTY STATION (City, Country): Nairobi, Kenya

DURATION: 11 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Administration Unit in the RBN supports the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP strategy.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Follow up with the cleaning staff that the cleaning of the office is done daily e.g., general cleaning of the facilities i.e. offices etc.
• Ensure that all Photocopiers within the RBN office space are loaded with paper when the levels are low and ensure that any malfunctioning is reported to the TEC support team.
• Support the RBN Protocol focal point with the collection of Protocol documents from UNON Host Country when called upon.
• Assist the HR team with meeting guests and new staff at the UNON main entrance and showing them to the office.
• Support the HR, Management, and Admin teams with the delivery of documents etc.
• Ensure that the conference rooms are neatly arranged and clean at all times.
• Ensure the outdoor garden furniture around Block V and the pods is always neatly arranged and clean.
• Assist with getting approval of exit passes from UNDSS for items/assets leaving the UNON Compound for official purposes.
• Check mail at FAO and KECO and ensure that all mail of staff members is recorded and distributed accordingly.
• Regularly check that all printers are in good working condition and that the ink levels are sufficient.
• Check all the Water dispensers and ensure that they are refilled immediately after the water runs out.
• Ensure that hygiene items such as sanitizers are replenished in all washing rooms and corridors.
• Perform any other related duties as may be assigned from time to time.

DELIVERABLES AT THE END OF THE CONTRACT:

Demonstrate excellent communication and interpersonal skills when liaising with internal and external clients.

Ensure that all administration and documentation requirements are initiated and completed in a professional and timely manner.

Ensure that assigned tasks are performed accurately and within established time frames.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Secondary education or equivalent commercial school/minimum

Experience:

Minimum relevant work experience after high school with 2 years

Knowledge & Skills:

Time Management, Customer Service, Organization Skills, Communication Skills, Problem Solving Skills.

Languages:

Fluency in the language of the duty station - English (verbal & written)

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: 

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

---