Finance Assistant

3 days ago

Nairobi, Nairobi Area, Kenya Stratostaff East Africa Full time 1,200,000 - 2,400,000 per year

ROLE: Finance Assistant

REPORTS TO: Senior Accountant

LOCATION: Nairobi, Kenya

Job Overview:

The Finance Assistant is responsible for providing financial, administrative, and clerical support to ensure the effective, efficient, and accurate financial and administrative operations. This role involves assisting with the day-to-day management of financial transactions and procedures.

Key Responsibilities:

1. Accounts Payable and Receivable:

  • Process and manage invoices and payments including tax payments.
  • Maintain and update financial records.
  • Reconcile accounts payable.
    Assisting in raising invoices to clients.
  • Prepare and process electronic transfers and payments.

2. Financial Reporting:

  • Assist in the preparation of financial reports and statements.
  • Share weekly AP ageing reports.
  • Maintain accurate financial data and documentation.
  • Maintain fixed asset register.
  • Aassist with month-end and year-end closing processes.

3. Bank Reconciliation:

· Perform cash and bank reconciliations and resolve discrepancies.
· Monitor bank accounts and report any unusual transactions.

4. Budgeting and Forecasting:

  • Share weekly cash projections.
  • Assist in the preparation of budgets and forecasts.
    Monitor actual spending against budgeted amounts.

5. Payroll Processing:

  • Assist with payroll processing and ensure timely payment of salaries.
  • Listing with the payroll team to ensure accuracy in payroll processing and recovery of all allowances, advances, and any other deductions.
  • Processing and reconciling field expense allowances for internal staff and associates.

6. Expense Management:

  • Monitor and review expenditure requests and ensure compliance with company policies.
    Process employee expense claims and reimbursements.

7. General Administrative Support:

  • Maintain and organize financial files and records.
  • Provide support for audits and other financial reviews.


Requirements

Qualifications:

Education:

· A degree in Finance, Accounting, Business Administration, or a related field.

· CPA

Experience:

· Previous experience in a finance or accounting role is preferred.1-2 years

· Familiarity with accounting software and financial management systems.

Skills:

  • Strong numerical and analytical skills.
  • Excellent attention to detail and accuracy.
  • Good organizational and time management skills.
  • Proficiency in Microsoft Office, especially Excel.
  • Communication skills, both written and verbal.

Key Competencies:

  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and the ability to handle multiple tasks.
  • High level of integrity and ability to handle confidential information.
  • Customer service orientation and professional attitude


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