Management Associate

Overview

We're seeking a highly driven and resourceful
Management Associate
to support strategic execution, cross-functional coordination, and executive enablement across the organization. This role is ideal for someone who thrives in dynamic environments, demonstrates strong business acumen, and is eager to contribute to high-impact initiatives that shape operational and strategic outcomes.

Key Responsibilities

Executive & Administrative Support

• Manage calendars for management executives and team leads, ensuring optimal use of time and meeting attendance.
• Prepare and maintain schedules for internal and external meetings, including agenda setting and attendee coordination.
• Coordinate travel, accommodation, and logistics for executives and team members, including venue sourcing and contracting with external providers.
• Organize travel arrangements (flights, hotels, rental cars) and prepare briefing materials and information packets for leadership.
• Secure suitable venues for management meetings and strategic events, negotiating terms and ensuring alignment with internal policies.

Strategic & Analytical Support

• Provide analysis of strategic concepts and financial assumptions, offering actionable recommendations to support decision-making.
• Evaluate organization-wide financial data and operational methods to identify opportunities and mitigate risks.
• Influence business unit leadership through data-driven insights and strategic advisory.
• Communicate complex ideas and top-level information clearly to senior management and key stakeholders.
• Rapidly absorb new management concepts and deliver high-quality outputs across diverse assignments.

Program & Project Coordination

• Support the ongoing development and refinement of the Management Associates Program, contributing to talent growth and operational excellence.
• Liaise with cross-functional teams to resolve bottlenecks and improve process efficiency.
• Track progress of key initiatives and provide regular updates to leadership.
• Maintain documentation, dashboards, and internal records with precision and confidentiality.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• 1–3 years of relevant experience in operations, administration, or coordination roles.
• Strong attention to detail, with excellent time management and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and comfortable using digital collaboration tools (e.g., Teams, SharePoint, Google Workspace).
• A proactive mindset—able to anticipate needs, prioritize tasks, and work independently.

Preferred Qualifications

• Experience working in a fast-paced, multinational, or cross-functional environment.
• Exposure to strategic planning, vendor coordination, or internal consulting.
• Strong data analysis and reporting skills using Excel or Power BI.
• Background in HR, finance, or business development.
• Prior involvement in event coordination or internal communications.
• Demonstrated professional discretion in handling confidential information.

Key Competencies

• Strategic Thinking:
  Understands business goals and contributes to long-term planning.
• Execution Excellence:
  Delivers high-quality work consistently with attention to detail.
• Communication:
  Clear, confident, and professional across written and verbal channels.
• Collaboration:
  Works effectively across teams and builds strong working relationships.
• Initiative:
  Proactively identifies opportunities and drives improvements.
• Adaptability:
  Handles shifting priorities with composure and flexibility.
• Tech Savviness:
  Comfortable using digital tools to streamline workflows and reporting.

Previous Work Experience

• 1–3 years in operations, administrative support, project coordination, or a related role.
• Experience managing day-to-day operational tasks, tracking deliverables, and supporting cross-functional teams.
• Exposure to process improvement, workflow management, or internal reporting.
• Experience in fast-paced environments such as BPOs, corporate offices, startups, or international projects is a plus.
• Prior involvement in event coordination, vendor management, or stakeholder engagement is desirable.
• Hands-on experience with digital tools for collaboration, project tracking, or data management.