Human Resources Consultant

Empowering Farmers Foundation

Terms of Reference (ToR) – Human Resource Consultant

Background

Empowering Farmers Foundation (EFF) is a non-profit organization that supports small-scale farmers in Kenya, Mozambique, Tanzania, and Zambia to become wealthier, climate adaptive & food secure. In Kenya, EFF is currently operating in Kilifi County, employing over 120 full-time staff who manage and implement our projects.

As the organization continues to grow, it is prudent to strengthen its HR structures, policies, and systems to enhance operational efficiency and ensure compliance. The Foundation therefore seeks to engage an HR Consultant to support the development and implementation of comprehensive human resource practices.

Objective of the Assignment

The overall objective is to provide professional HR advisory services to improve organizational systems, enhance staff performance, and ensure legal and policy compliance.

Scope of Work / Key Responsibilities

The Consultant is expected to deliver on the following tasks:

·       
Review and propose improvement of the current HR system:
Assess existing HR policies, manuals, and procedures, and provide recommendations to enhance efficiency, compliance, and alignment with best practices.

·       
Review of HR Policy and Handbook Development:
Review and enrich the existing HR handbook, Code of Conduct, and disciplinary and grievance procedures to ensure clarity and consistency.

·      
Staff Capacity Building:
Facilitate orientation and training sessions for staff to ensure effective understanding and adoption of the new or revised HR policies.

·       
Development of HR Systems and Data Management System:
Develop staff records and data management systems and improve HR information systems (HRIS).

·       
Performance Management:
Design a performance management and appraisal system that supports accountability, goal setting, and professional growth.

·       
Job Structuring:
Conduct job analysis, develop or refine job descriptions, and guide the rationalization of roles and reporting structures as per organizational chart and project milestones.

·       
Compensation and Benefits:
Review the existing salary structure and recommend competitive, equitable compensation and benefits strategies.

·       
Staff Welfare Framework:
Develop a comprehensive staff welfare and benefits framework that promotes employee motivation, retention, and well-being.

·       
Compliance and Legal Alignment:
Ensure all HR policies and practices align with the Employment Act (Kenya) and other relevant labor laws.

·       
Occupational Health and Safety:
Review and support the implementation of occupational health and safety policies and practices.

·       
Strategic HR Advisory:
Advise leadership on workforce planning, structure optimization, and long-term HR sustainability strategies.

Deliverables

·       Inception report outlining methodology and work plan

·       Updated HR staff handbook & development of other policies/manuals deemed necessary (e.g staff welfare, occupational health & safety, etc)

·       Staff training session on HR handbook

·       Staff records and data management system in place

·       Proposed compensation & benefits scheme per cadre

·       Develop an incentive structure per cadre

·       Job descriptions and organogram

·       Performance management tools

·       Final report with implementation roadmap

Duration of assignment

The assignment is expected to take
3 months.

Qualifications and experience

·       Bachelor's/Master's degree in Human Resource Management or related field

·       Minimum
5 years' experience
in HR consulting or HR leadership roles

·       Demonstrable experience in organizational HR policy development

·       Knowledge of Kenyan labor laws and HR best practices

·       Strong communication and facilitation skills

How to Apply

Deadline: 7
th
November, 2025

Submission:
Please share your CV, cover letter, a technical proposal outlining your approach and understanding of the scope of work, and three references with Emily Matole, EFF Kenya's Finance & Operation's Manager, via email