Current jobs related to Project Assistant - Nairobi - Corporate Staffing Services

  • Country Action Specialist

    2 weeks ago

    Nairobi, Kenya United Nations Office for Project Services (UNOPS) Full time

    The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world. Summary The Country Action Specialist, (Convergence Hub) reports to the Regional Representative.  The SUN...

  • Menstrual Hygiene Country Markets Specialist at United Nations Office for Project Services

    4 weeks ago

    Nairobi, Kenya United Nations Office for Project Services (UNOPS) Full time

    The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world. Role of the Menstrual Hygiene Country Markets Specialist Reporting to the Menstrual Hygiene Markets Specialist,...

  • Assistant Project Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Job Summary: Community Development SpecialistWorld Vision is an international Christian relief, development and advocacy organization working in almost 100 countries to create lasting change in the lives of children, families and communities to overcome poverty and injustice.This role is based in Kinango, Kenya, and focuses on supporting community...

  • Assistant Project Officer

    1 month ago

    Nairobi, Kenya Corporate Staffing Services Full time

    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice. Key Responsibilities: This position will be based in Kinango - Kwale County - Restore Africa Program. Only...

  • Project Director

    1 month ago

    Nairobi, Nairobi Area, Kenya Aquaya Full time

    The Aquaya Institute is a non-profit research and consulting organization dedicated to improving health in the developing world. We deliver the knowledge and tools that are required to achieve universal access to safe water and sanitation.SummaryWe are recruiting for the role of Project Director to lead an anticipated USAID research activity under USAID's...

  • Project Director at Aquaya

    1 month ago

    Nairobi, Kenya Aquaya Full time

    The Aquaya Institute is a non-profit research and consulting organization dedicated to improving health in the developing world. We deliver the knowledge and tools that are required to achieve universal access to safe water and sanitation. Summary We are recruiting for the role of Project Director to lead an anticipated USAID research activity under...

  • Menstrual Hygiene Country Markets Specialist

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full time

    The United Nations Office for Project Services is seeking a Menstrual Hygiene Country Markets Specialist to support the coordination, oversight, and advancement of SHFs MH Markets work in priority countries, including Kenya, Uganda, Nigeria, and potentially India. The role will add technical MH Market expertise, strengthen delivery of activities and...

  • Programme Management Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya UN-Habitat Full time

    Programme Management Assistant for UN-Habitat The Programme Management Assistant role at UN-Habitat supports the planning and implementation of large and complex projects within the departmental programme, with a focus on providing assistance in programme/project planning, budget preparation, and monitoring. **Responsibilities:** • Provides support in...

  • Menstrual Hygiene Country Markets Specialist

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full time

    Menstrual Hygiene Country Markets SpecialistThis role supports the coordination, oversight, and advancement of SHFs MH Markets work in priority countries, including Kenya, Uganda, Nigeria, and India.The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System,...

  • Advisor I, Project Civil Engineer

    1 month ago

    Nairobi, Kenya Population Services International PSI Full time

    What You'll DoContribute to the development and implementation of the project's technical activities and strategy. This will include:Training sanitation entrepreneurs on installation/ construction of sanitation products/ technologiesDevelop Training of TrainersToT technical training manuals, prototype new product designs and pilot within usersDevelop...

  • Advisor I, Project Civil Engineer

    1 month ago

    Nairobi, Nairobi Area, Kenya Population Services International PSI Full time

    What You'll DoContribute to the development and implementation of the project's technical activities and strategy. This will include:Training sanitation entrepreneurs on installation/ construction of sanitation products/ technologiesDevelop Training of TrainersToT technical training manuals, prototype new product designs and pilot within usersDevelop...

  • Programme Assistant

    2 months ago

    Nairobi, Kenya Corporate Staffing Services Full time

    ForumCiv is a politically and religiously unaffiliated development cooperation organization with 210 member organizations from Swedish civil society. Together we work with human and civil rights and facilitate popular participation around the globe. (Regional Office Eastern and Southern Africa /Nairobi/Programmes) Responsibilities Under the...

  • Program Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya HENNET Kenya Full time

    **Job Summary** Support the programs team in administrative and logistical arrangements to ensure teams discharge duties in a timely and effective manner, facilitating information sharing and program implementation. **Job Description** Henrietta HENNET achieves its mandate through various activities, including capacity building, strategic partnerships, and...

  • Programme Assistant

    2 months ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    ForumCiv is a politically and religiously unaffiliated development cooperation organization with 210 member organizations from Swedish civil society. Together we work with human and civil rights and facilitate popular participation around the globe.(Regional Office Eastern and Southern Africa /Nairobi/Programmes)ResponsibilitiesUnder the supervision of the...

  • HR Assistant

    2 months ago

    Nairobi, Kenya Corporate Staffing Services Full time

    S/he will offer HR Services to staff and be a support to other departments. Duties and Responsibilities The position holder will be responsible for the following, amongst others: Assisting in drafting job adverts and sending them out to the external media, shortlisting and contacting qualified candidates Assisting in doing background checks for...

  • Capacity Development Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Capacity Development Assistant – Market DevelopmentAGF is seeking a Capacity Development Assistant – Market Development to assist the Group Director in identifying, structuring, and implementing market development activities with strategic partners in Africa.Key Responsibilities:Market Development:Identify market development activities relevant for the...

  • HR Assistant

    2 months ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    S/he will offer HR Services to staff and be a support to other departments.Duties and ResponsibilitiesThe position holder will be responsible for the following, amongst others:Assisting in drafting job adverts and sending them out to the external media, shortlisting and contacting qualified candidatesAssisting in doing background checks for all candidates...

  • Programme Management Assistant at UN-Habitat

    2 weeks ago

    Nairobi, Kenya UN-Habitat Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities of local...

  • Capacity Development Assistant

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Job Summary: The Capacity Development Assistant – Market Development will assist the Group Director in identifying, structuring, and implementing market development activities with strategic partners in Africa. The African Guarantee Fund for Small and Medium-sized Enterprises (AGF) is a limited liability company incorporated in Mauritius with its office...

  • Legal Assistant

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Christ Is the Answer Ministries Full time

    To know God and to make Him known through evangelism and discipleship Our Vision A Community of Believers Impacting the World with the Gospel of our Lord Jesus Christ through the transforming Power of the Holy Spirit Core Values Community Integrity Transformation Accountability Ministry 1. We Uphold Family 2. We Value Partnership 3.We Embrace Unity Who are...

Project Assistant

3 months ago

Nairobi, Kenya Corporate Staffing Services Full time

Project management jobs in Kenya.

About Heifer International

Heifer International's mission is to work with communities to end world hunger and poverty and to care for the Earth. Dan West was a farmer from the American Midwest and member of the Church of the Brethren who went to the front lines of the Spanish Civil War as an aid worker.
The Project Assistant is responsible for supporting the delivery of the project's technical activities, administrative, procurement, asset management, facility management, service contracts, logistical and fleet management. The Project Assistant will report to the Project Manager and work in liaison with the Office Manager.

Read>>CV Referees: 3 Things to Do Before Including Them in Your CV

Essential Character Traits

Detail-oriented, collaborative, clear communicator, organized and positive individual.

Operations Support (20%)

Support the project accountant in gathering/recording transactional documents required for donor and organizational reporting. Support monitoring of project budget and expenses in line with donor and Heifer’s policies and regulations Arranging appointments and meetings when requested including managing an active calendar of appointments, composing, and preparing correspondence. Overseeing property maintenance and supervising office cleaners to ensure office cleanliness is maintained. Assist with the set-up for new staff members to ensure smooth orientation.

Transport, Logistics and Events (20%)

In liaison with the project accountant provide project logistics for internal and external partners towards trainings and other project activities as tasked by the project manager. Organize and coordinate meetings, workshops, seminars and learning events. Support organization of project review meetings. Prepare, manage, and coordinate bookings and travel arrangements for staff and visitors including partner and prospect meetings and conferences for teams. Assign and manage vehicle allocations as needed including verification of vehicle mileages and logbooks. Prepare timely fuel payments in collaboration with field office assistants and analyze consumption patterns. Ensure vehicle incident reports are completed on a timely basis and reported to the relevant senior staff.

Procurement (30%)

Assist staff when required with creating clear and understandable purchase requests and other documentation. Collect quotations and bids from vendors for Purchase Requests as requested and per Heifer International Kenya standards and formats. Ensure fair competition and strict adherence to Heifer International Kenya procurement rules regarding vendor relations. Maintain up-to-date Heifer International Kenya Procurement data management system. Ensure the required documentation of supplies and transactions are completed to Heifer International Kenya standards. Manage petty cash issuance and reconciliation as per organization policy. Ensure timely and prompt maintenance of office equipment such as photocopiers, scanners, and office facilities including electricity supply, water, and plumbing. Prepare invoice payments, including recurring/monthly bills such as security, cleaning services, rent, and stationery, and submit them to finance for settlement. Maintain a calendar/tracker for monthly bills and ensure they are settled timely. Prepare purchase requisitions for miscellaneous items as needed and assist with the preparation of day-to-day procurement documentation as needed.

Operations Documentation and Asset-Inventory Management (10%)

Assist in preparing high-quality monthly reports and share them with the supervisor. Ensure that a proper filing system is in place at the project office and that documents and records are properly maintained. Effectively manage the store and keep clear records of receipts of items distributed. Assist the team to use various office equipment, and software programs and file incoming project documents accurately. Responsible for managing stationery and kitchen supplies including issuing, updating records, and replenishing the stock. Ensure the inventory is logged, tracked, and updated accordingly, and prepare quarterly reports for submission. Updating and maintaining the asset database. Tagging equipment bought, logging it into the system, and tracking issuance to staff.

Programmatic Support (20%)

Process and manage Farmer Producer Organization payments and reimbursement requests. Verify and ensure all necessary documentation is provided and complies with Heifer international policies. Track and record reimbursement status and follow up on pending requests. Validate payment data for accuracy and completeness. Coordinate with the finance department to resolve payment discrepancies. Maintain accurate records of all payment transactions and updates. Maintain and update participant lists for all project activities. Ensure participants' information is accurate and up to date. Manage communications with participants regarding project updates and requirements.

Perform other duties as assigned

Coordinate any other necessary administrative and office management needs including maintenance of the premises.

Minimum Requirements

Bachelor’s degree plus at least one (2) year of related experience.

Most Critical Proficiencies

Excellent organizational, planning, and time management skills. Exemplary customer care and administrative skills. Excellent interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people. Strong problem-solving skills and attention to detail. Strong English language skills – oral and written. Knowledge and experience with word processing, spreadsheets, databases and electronic mail software (Microsoft Office preferred).

Read>>How PMP Certification Will Steer Your Chances Of Getting An NGO Job

Essential Job Functions and Physical Demands

May require constant sitting, and working at a computer for extended periods. Ability to establish priorities, perform multiple tasks with minimal supervision and achieve deadlines. Ability to perform as an effective team member and work cooperatively with Constant telephone, face-to-face, and electronic communication with colleagues and the public. Ability to maintain confidentiality and to work with minimal supervision. Willingness to work with a flexible schedule. Willingness to travel extensively locally.

Click Here To Apply