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Procurement Officer-Central Stores
2 months ago
ABOUT THE COMPANY
Bristol Park Hospital has been in operation since 2008 and has continued to serve residents of Embakasi and the rest of Nairobi with excellence in healthcare delivery. We pride ourselves in our personalized care with uttermost integrity and respect for our clients. We now have a new branch in Utawala , on the eastern bypass opposite Tumaini Supermarket. All our branches provide a comprehensive range of affordable, high inpatient and outpatient services.
JOB SUMMARY
Key Qualifications, Experience, Skills, and CompetenciesDiploma or equivalent in Purchasing and Supplies Management is preferredDiploma in Pharmaceutical Technology is an added advantageThree (3) years’ experience in procurement (stores operations) in a busy institution handling medical supplies.Membership of a professional body such as KISM, CIPS e.t.c requiredDemonstrated excellent computer skills for Microsoft Excel.Working knowledge of ERP systemsDemonstrated strong organizational and time management skillsStrong written and verbal English skills
RESPONSIBILITIES
Ensure timely processing of documents, stock, ordering, receiving, issuing and branch store variance reconciliation.Receive items from suppliers in collaboration with the joint receiving team.Receive the departmental requisitions across the branch departments, quantify them, andissue as per the approved quantities.Ensure that stocks are correctly rotated to allow a first expiry first out system to operate.Ensure processing of stores’ documentation is carried out on a daily basis.Facilitate timely stock ordering and follow ups for replenishment.Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations.Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions.Ensure security of all materials stored in the store and enforce access control to store from non- store staff.Ensure accurate and thorough physical counting of stocks during stock taking and speedy variance explanation.Carry out filing and archiving of hospital documentation related to store management.Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
REQUIRED SKILLS
Office supplies management, Supply and demand planning, Stock and inventory management
REQUIRED EDUCATION
Bachelor's degree
