Program Assistant

1 month ago

Nairobi, Kenya Corporate Staffing Services Full time

Ciheb is an international health, education, and research center founded by the Institute of Human Virology within the University of Maryland, Baltimore's School of Medicine. The center is comprised of a network of international experts who work with local stakeholders to combat infectious and non-communicable diseases in resource-limited regions of the world.

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Job Summary

The Senior Program Manager (PM) brings together the different project components (following the technical team throughout the project cycle, coaching and guiding them in the process so they develop their capacities) and ensures quality and timely reports to the donor (monthly, ad hoc, interim and final reports to the donor). The PM ensures constant engagement by/with different support departments to ensure timely support to the project team. The PM supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate working in close collaboration with the Program Director. Budget management is the PM's responsibility for the specific project, and they must ensure that this goes together with a close log frame and work plan monitoring.

Roles and Responsibilities

Ensure the planning, implementation and monitoring/evaluation and set targets as included in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; alert Program Director. Guarantee efficient financial management for the project in compliance with Ciheb Kenya’s model and donor regulations. In Collaboration with the Program Director, deliver quality project activities reporting, including the findings regarding impact/changes at the level of beneficiaries achieved through the project, compliant and consistent reporting per Ciheb Kenya and donor requirements. Develop a clear understanding of the assigned programt and strategy to communicate the vision to the program team adequately – also ensure timely input/feedback by the team on strategic issues. Partnership engagement at the national and county level, working closely with the Program Director and Technical Leads. Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring the documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed (liaison, procurement, finance, HR, M&E) Prepare, monitor and implement financial and procurement plans. Manages and evaluates the performance of the program management team Any other duties as assigned

Experience and Academic Qualifications

Masters degree in social sciences, Public Health or equivalent Minimum of 5 – 8 years of experience in event-based program management. Extensive experience implementing Community-Based Programs and a solid understanding of integrated community health programs including HIV/AIDS. Experience engaging various stakeholders at a high level. Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc., that can be shared with partners and senior staff. Ability to exercise sound judgment independently. Proficiency in MS Office suite.

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Required Skills, Knowledge and Abilities

Excellent Coordinator Ability to plan and work with minimal supervision Willingness to travel for fieldwork at regular intervals. Ability to foster teamwork Effective interpersonal skills and ability to work successfully with various stakeholders and professionally represent the organization. High level of attention to detail and task orientation; ability to manage workload and deadlines.  Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team strategy when needed. 

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