Company Secretary

Found in: beBee S KE - 3 weeks ago

Nairobi, Kenya Kenya Electricity Transmission Company Limited (KETRACO) Full time

The Kenya Electricity Transmission Company Limited (KETRACO) is a 100% state-owned corporation incorporated on 2nd December, 2008 under the Company’s Act, Cap 486 as a State Corporation pursuant to the Sessional Paper No. 4 of 2004 on Energy.

REF: KET/5/1C/40/130/VOL II – B (12/23) FIVE (5) YEAR CONTRACT RENEWABLE ONCE
Reporting to the Managing Director Job purpose

This Job is responsible for advising the Board of Directors and Management on matters of corporate governance and implementation of the Mwongozo Code of Governance for State Corporations.
The job is also responsible for management of secretariat services to the Board, corporate and legal affairs of the Company.

Key Responsibilities;

Providing leadership to Staff in the Directorate;
Advising the Board and Management on legal matters;
Providing guidance to the Board on their duties and responsibilities on matters of governance;
Ensuring that the Company complies with statutory and other regulatory requirements;
Ensuring formulation and implementation of strategies on litigation, prosecution and arbitration;
Coordinating litigation, arbitration, prosecution matters and ensuring stakeholder communication in liaison with the Office of the Attorney General and Department of Justice, Government Ministries and external lawyers;
Overseeing representation of the Company before the Courts and Tribunals and issuing instructions to external lawyers as necessary;
Convening Annual General Meetings and filing of statutory annual returns with the Registrar of Companies;
Coordinating conveyancing activities for easement registration and purchase of substation land;
Overseeing research on emerging legal issues and advising the Company accordingly;
Managing staff job performance and evaluation, career development and capacity building and deployment of skills;
Overseeing internal processes and workflows for operational effectiveness;
Proposing the Directorate’s annual budget, procurement and work plan;
Managing the implementation of legal risk mitigation measures and updating of the Directorate’s Enterprise Risk Register;
Overseeing drafting, negotiation and vetting of contracts, memoranda of understanding (MOUs), leases and other legal documents;
Overseeing planning and implementation of corporate communication strategies;
Promoting a good corporate image of the Company and advising the Board and Management on strategic communication;
Planning and implementing statutory bi-annual legal and governance audits to ensure compliance with relevant statutory requirements
Managing staff job performance and evaluation, career development and capacity building and deployment of skills;
Liaising with other process owners for operational effectiveness.
Ensuring timely preparation and circulation of Board and Committee papers and minutes;
Maintaining proper records of Board proceedings and being the custodian of Board documents such as, Board minute Books, Board policy documents, Board register of Conflict of interest and register of Board meetings’ attendance;
Communicating Board resolutions to Management for implementation;
Coordinating annual Board evaluation and induction of new board members;
Facilitating the implementation of the Mwongozo Code of Governance;
Maintaining subscription of eBoard software for Board information;
Keeping safe custody of the company seal, contracts, licenses, title documents, vehicle logbooks, security and corporate documents;
Monitoring and ensuring compliance with contractual agreements, legislation, administrative circulars/executive orders, legal/governance audit recommendations;
Drafting and facilitating gazettement of legal notices issued by the Company;
Accounting for resource use in line with prevailing laws, policies and regulations;
Providing oversight in quality assurance for the Directorate.
Facilitating effective communication between the Company and its stakeholders;
Co-ordinating and promoting corporate brand and image of the Company

Qualifications & Skills required

A Master’s Degree in any relevant field with a Bachelor’s degree in Law from a recognized institution.
Possess a Postgraduate Diploma in Law from the Council of Legal Education;
Be an Advocate of the High Court of Kenya, member of Law Society of Kenya (LSK) and have a valid practicing certificate;
Be a Certified Secretary CS(K) and be a member in good standing of the Institute of Certified Secretaries of Kenya (ICSK);
Undertaken a leadership development programme/training lasting not less than 4 (four) weeks from a recognized institution or have a certificate in Corporate Governance course OR Strategic Leadership Development Programme lasting not less four weeks;
The job holder requires knowledge and relevant post admission experience of not less than twelve (12) years, with at least eight (8) years at senior managerial level.

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