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Finance and Administration Manager

4 months ago

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In 1998, CURE International, in cooperation with the African Inland Church, opened the AIC-CURE International Hospital in Kijabe, Kenya. Along with being CURE’s first hospital, CURE Kenya was Africa’s first orthopedic pediatric teaching hospital for children with disabilities

POSITION OVERVIEW:

Functions as a critical hospital senior management team member by monitoring and improving financial management and internal control systems.  He/she is also responsible for the hospital's overall Finance management, IT, and operational functions, including procurement, inventory management, and logistics.
Offer overall leadership in ensuring compliance with all the hospital's quality management system requirements.

ESSENTIAL DUTIES:
Budget and Monthly Reporting

As requested, ensure timely submission of monthly financial, government, and ad hoc reports.
Ensure optimal application of resources to support hospital operations.
Drive the hospital's financial sustainability plan and periodically report to all stakeholders on progress.
Prepare and finalize the annual budget and quarterly performance reports as needed.
Develop and monitor the capital budget with the Executive Director. Ensure that the fixed asset register is updated and managed on time.
Ensure that all donor reports are submitted within the appropriate timelines.
Provide regular forecasts and assist the Executive Director in preparing estimates for CURE headquarters and planning purposes.

Payroll

Ensure timely management of payroll and payment of salaries/wages.
Ensure that all taxes, deductions, and payments are made and accounted for.
Advise on wage/salary increments as required and in line with general rates within the local economy.

Cashflow Management

Monitor and control current expenditures to ensure costs remain within available funding and approved budgets.
Provide oversight and responsibility for cash flow management.
Maintain and improve appropriate systems of internal control to safeguard finances and assets.
Maintain financial policies and ensure that they are continually updated.

Internal Control and Audit

Liaise with auditors concerning CURE’s audit requirements and facilitate audit work.
Liaise with local auditors to ensure the organization complies with existing legislation.
Provide accounting and tax advice to the hospital management team.
Conduct a risk assessment and implement appropriate action plans to mitigate identified risks.

Procurement and Inventory Management

Ensure regular reviews of procurement and inventory control.
Oversee the physical control of assets and inventory.
Manage a twice-annual stock take (or however frequent is appropriate for the hospital).

Information Technology

Engineering and Provisioning
Operations and Support
Maintenance -Apply OS patches and upgrades regularly and upgrade administrative Tools and utilities. Configure / add new services as necessary.
Maintain operational, configuration, or other procedures.
Experiential knowledge of common programming languages eg, Python, Java, C++, etc

REQUIREMENTS
EDUCATION/EXPERIENCE REQUIREMENTS:

Bachelor’s degree in Accounting, Business Administration, Commerce or Finance, or equivalent experience.
Master of Business Administration or any other related field will be an added advantage.
Minimum of Five (5) years of accounting experience, preferably in the healthcare setting.
IT related experience
Minimum of Three (3) years of experience supervising others.

SKILLS & COMPETENCIES:

Communication Skills - Able to present information through the spoken or written word: read and interpret complex information; talk with customers or clients; listen well.
Resource Management - Able to control one’s own time and the time of direct reports; prepare budgets and spend money wisely; ensure that people have needed equipment; identify and fulfill staffing needs.
Decision Making & Problem Solving - Able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason, even when dealing with emotional topics; review facts and weigh options.
Relationship Management - Able to develop rapport with others and recognize their concerns and feelings; build and maintain long-term associations based on trust; and help others.
Data Analysis Skills