Finance / Admin Assistant at Brites Management
1 month ago
Brites Management Services Limited is one of the best leading Recruitment and HR consultancy companies in Nairobi, Kenya. We are registered and incorporated under Companies Act (Cap. 486) and we provide a complete range of HR Solutions
DUTIES AND RESPONSIBILITIES
Tally Management
Ensure accuracy in sales entry records by verifying daily transactions against system entries.
Oversee the recording and reconciliation of goods transferred between locations.
Maintain precise records of expenses and ensure timely and accurate reconciliation.
Monitor bank entries to ensure they are correctly recorded and reconciled.
Manage payroll data entries and ensure they align with approved salary payments.
Accurately record all import purchases, ensuring proper categorization and documentation.
Record and reconcile direct import expenses, ensuring alignment with financial statements.
Perform regular stock reconciliations to ensure accurate inventory records.
Excel-Based Tasks
Maintain and update tracking registers for all critical documents and files.
Prepare and maintain summaries of all expenses for monthly financial reviews.
Consolidate and analyze sales data from mobile vans, providing insights to management.
Prepare detailed stock reconciliation sheets for internal audits.
Track and maintain records of demo materials and their usage.
Manage and track lease agreements for properties, ensuring all income and expenses are recorded.
Administrative Tasks
Oversee rental property repairs, maintain logs, and ensure timely completion of tasks.
Keep a register of tenants, track lease agreements, and send timely payment reminders.
Track renewal dates for licenses and certificates, ensuring compliance.
Assist with stock counts and branch audits, conducting field visits for verification.
Assist with dispatch, service coordination, and inspection of mobile van sales.
Maintain staff details register, manage contracts, and oversee attendance.
QUALIFICATIONS/ REQUIREMENTS/KEY SKILLS
Minimum 5 years in finance/accounting and administration.
Sound accounting principles knowledge and understanding, preferably with relevant qualification
Computer skills (MS office), email etc
Tally user and data entry (advanced report analysis; stock, bank, debtors)
Proficient in spoken and written English.
Ability to perform under pressure
Ability to multi task, delegate and work as a Team
Accommodation will be provided by company, local allowance 250,000 TZS additional
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