Admin & Procurement Assistant at Saferworld

1 month ago

Nairobi, Kenya Saferworld Full time

Saferworld is an independent non-governmental organisation that works to prevent and reduce violent conflict and promote cooperative approaches to security. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research, and policy development, and through supporting the actions of others. Saferworld has worked in Africa since 1997. We have well-established programmes in Kenya, Uganda, Somalia/land, South Sudan, and Sudan. Overall our engagement in Africa combines programme implementation at the community level, dialogue, capacity-building, policy research, networking and advocacy, and working with institutions and civil society at national, regional, and international levels.
Job purpose

The position holder will be responsible for providing comprehensive administrative support, managing schedules, and helping to streamline daily operations.
You may also be required to make travel arrangements and assist with other duties when required. Make travel arrangements, such as booking flights and hotels Assist in preparing and organizing meetings, conferences, and events, including agendas and, notetaking .

Person Specification

Bachelor’s degree in Secretarial Studies, procurement, or Bachelor of Business and Office Management or equivalent qualification from a recognised institution; Diploma in the above field with commensurate experience may be considered
Previous Work Experience in administration, procurement, supplies chain management preferably in an NGO/CSO or INGO
Minimum of three (3) years’ experience in a busy organization procurement related function
Experience in HR is added advantage
Professional certification: Graduate Diploma Chartered Institute of Purchasing and Supplies (CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification

Skills and Competencies

Ability to work independently with minimum supervision
Strong analytical and critical thinking
Confident negotiation/ persuasion skills Desirable knowledge/skills and Experience
Strong communication and presentation skills:
Development and maintenance of service level agreements
Planning and organising
Relationship management
Computer literate in MS Office and other office applications

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