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Finance & Operations Manager (Academy) at Founders Factory Africa (FFA)
3 months ago
Founders Factory Africa (FFA) is unlike any place else you’ve ever worked. We are venture builders dedicated to solving some of Africa’s biggest challenges and capitalizing on it’s incredible potential by leveraging market and tech opportunities
Summary
We are recruiting a Finance and Operations Manager who will lead on all aspects of financial planning, management and reporting, and oversee daily operations of Founders Factory Africa Academy. S/he will be responsible for processing all day-to-day financial transactions, and to ensure that the finance function is carried out effectively and efficiently.
The role would suit an experienced finance manager who is able to work both strategically and operationally across a small but distributed team across Africa. You will work closely with the Program Director and respective program leads to ensure that operations run effectively across all functions.
Key Responsibilities:
Finance Management
Develop and manage the annual budget, ensuring accurate forecasting and allocation of resources.
Monitor and track program expenditures against the budgets.
Prepare a detailed financial report for project stakeholders, including budget vs actual analysis.
Ensure compliance with company’s financial reporting standards and policies.
Collaborate with respective program leads to gather and validate budget input.
Update and review forecast as project projections change, providing timely and accurate financial information.
Provide finance guidance and support to teams to enhance aid decision making.
Develop and maintain financial processes and controls to ensure accurate and timely financial reporting.
Support annual financial audits of the program to ensure accuracy and compliance.
Banking and Treasury
Ensure payments for service providers and stipends are done timely and accurately
Liaise with service providers to ensure invoices are accurate and received on time
Liaise with banks to ensure payments are settled timely and all supporting documents required by the banks are submitted
Develop cash forecast to ensure sufficient funds are in the bank for all VDA financial requirementsPerform creditors reconciliations for all Academy payments timeously.
Operations Management
Contract management, including overseeing purchase procedures
Maintain systems for tracking contractual documents, correspondence and reporting, keeping contract files updated for spot checks and audits;
Manage operational/ logistical organisation of training, workshops, and other events in coordination with the technical team.
Liaise with the team to ensure they have the relevant tools & systems for program delivery.
Ensure recruitment and all operational procedures are compliant with the jurisdictions the Academy operates inManagement of program risk log.
Coordinate travel arrangements for Academy staff.
Coordinate recruitment and onboarding activities as needed.
Required Skills & Qualifications
A degree in a relevant subject combined with broad relevant experience in project finance (or able to demonstrate a combination of qualifications, skills and relevant experience at an equivalent level)
Minimum of 3 years of work experience in operations/logistics on large-scale, donor-funded projects.
Have extensive experience in financial management and controlHave extensive use of accounting software (Sage and Xero are desirable)
Excellent verbal and written communication skills with the ability to communicate complex information clearly and effeciently
Ability to manage multiple projects and meet deadlines in a fast-paced environment.
Knowledge of project management principles and methodologies is a plus.
Exceptional organisational skills and a proven ability to work under pressure while ensuring accuracy and quality.
Ability to interpret financial information and produce high-quality reports.
An ability to organise and present information logically and accurately.
A solution-focused approach with the ability to work flexibly to meet changing organisational needs.
A self-managing work style and, in particular, the ability to work independently as the financial specialist for project teams
Ability to identify and implement changes to processes and practices and improve quality and efficiency.
