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Associate-Grants Accountant

5 months ago

Nairobi, Kenya Corporate Staffing Services Full time

Accounting job vacancies. About Aga Khan University (AKU)The Aga Khan University is a private, autonomous university that promotes human welfare through research, teaching and community service initiatives. Based on the principles of quality, access, impact and relevance, the University has campuses and programmes in Kenya, Tanzania, Uganda, the United Kingdom, Afghanistan and Pakistan. Its facilities include teaching hospitals, Faculties of Health Sciences with Schools of Nursing and Midwifery and Medical Colleges, Institutes for Educational Development, an Examination Board and an Institute for the Study of Muslim Civilisations. The Graduate School of Media and Communications, the East African Institute, the Institute for Human Development and the Kiswahili Centre have been launched recently while several Graduate Professional Schools and Faculties of Arts and Sciences are to be set up in Pakistan and East Africa. Through its needs-blind admissions policy, the University imbues the most promising leaders and thinkers of tomorrow with an ethic of service and the skills to help communities solve their most pressing challenges. The Aga Khan University is one of nine agencies in the Aga Khan Development Network.

Job Purpose/Summary

The Grants Officer/Accountant will be responsible for monitoring the financial progress of research and programmatic grants by preparing grant budgets and developing grant financial reports according to the guidelines of the granting agency. The successful candidate will work closely with the Grants Coordinator and the research team to ensure financial compliance during grant implementation, as well as to support audits and financial accounting for grants.

Key Roles and Responsibilities

Work closely with the Grants Coordinator and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipients/subcontracts costs are correctly captured. Prepare of internal grants reports to be shared with the Principal Investigators. Prepare donors reports as per their specification and on timely and accurate basis. Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients follow established administrative and financial policies, procedures, and sound business practices. Exercise judgement to ensure that all decisions relating to research grant management are made in accordance with relevant rules, legislation, and policies and to check that the university’s best interests are served by the decisions. Build effective communication strategies with a variety of stakeholders and colleagues to ensure that information exchanges are timely, accurate and useful. Facilitate Internal and external grant financial audit. Review requisitions raised by the different departments to ensure spending is within the approved budgets. Ensure requisitions are done in a timely manner and charged correctly. Pass Journal Entries in Ledger related to grants. Review Trial Balance of Grants and prepare reports accordingly. Maintain efficient electronic and paper filing systems for financial records and submit required documents to relevant donors.

Relevant Experience and Qualifications

Undergraduate degree in Business Administration /Accounting or Finance CPA-K/ ACCA qualifications 2-3 years of professional experience in finance and accounting. Prior experience in a granting agency will be an added advantage.

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How To Apply

Candidates meeting the above requirements are invited to send their application letter, curriculum vitae, names of three referees and copies of certificates to the HR Business Partner – Academic, Aga Khan University, Nairobi; hr.universityke@aku.edu to reach us not later than May 2, 2024.

Please quote the position title on the email subject.