Personal and Administration Assistant at Execafrica Recruitment Limited

3 weeks ago

Nairobi, Kenya Execafrica Recruitment Limited Full time

Execafrica Recruitment Limited was founded in 2019 with Recruitment Experts who have more than 15 years of combined experience in Recruitment, Executive Search, Headhunting and Manpower planning.

Salary RangeKSh 30,000 - KSh 50,000/month


Role Summary:

Provides support to the CEO’s office, ensuring efficient operation of the office in execution of company goals.
Provides administrative support to the business ensuring provision of requisite supplies for efficient operations and a conducive work environment.

Responsibilities:

Managing the CEO's calendar, including scheduling appointments, and meetings.
Preparing meeting reports, presentations, and other documents required guided.
Screening and responding to or redirecting incoming communication for the CEO.
Planning and coordinating for the CEO’s travel, other company executives and the management team, including flights, accommodation and ground transportation.
Follow up and settle the CEO’monthly bills, maintaining a schedule for the same.
Follow up and pay school fees for learners supported through the company CSR initiatives
Liaise with the CEO’s  directors support staff for approved facilitations.
Planning and coordinating weekly management meetings, quarterly review meetings, team building sessions and end year parties;Creating meeting agendas, taking minutes, and attending to action items,
Managing and sharing meeting calendars with external stake holders,
Provision of office supplies and utilities for a conducive work environment.
Liaising with branch supervisors and operations leads for office supplies requirements.
Coordinating with the procurement department for procurement and disbursement of office supplies to the branches and smooth operation of office amenities; Managing office supplies.
Managing branch assets movement and maintaining an asset register per branch.
Supervision of the office support staff and the CEO’s support staff and monitoring performance.
Maintaining organized filing systems on OneDrive, SharePoint, and paper documents.
Ensuring compliance with business licensing requirement at the branches and HQ for county government, NITA, DOSH, and any other licensing body.
Coordinating with the health and safety committee for compliance with safety and health compliance requirements for the business across the business.
Maintain confidentiality and discretion when handling sensitive information and documents and
Performing any other duties assigned by the line manager.

Qualifications and Skills:

A bachelor’s degree in business administration, human resource management. social sciences, or any other related field.
KCSE mean grade C+ and above with C in maths and English & Proficiency in office 365 suite.
4+ years’ experience as a Personal assistant and administrative assistant role.
Excellent verbal and written communication and interpersonal skills.
Discretion and integrity when handling confidential information & Strong problem-solving skills
Attention to detail and accuracy in completing tasks and documentation.
Proficiency in multitasking and handling pressure in a fast-paced environment.
Adaptability and willingness to take on new challenges and responsibilities.

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