HR/Administration Officer
2 weeks ago
ABOUT THE COMPANY
The Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture. Our work is underpinned by a holistic approach involving litigation, medical and psychosocial rehabilitation of survivors of torture, monitoring government adherence to its human rights obligations and advocacy for policy, legal and institutional reforms. Over the last two decades we have assisted over 4,000 victims of torture, cruel, degrading and inhuman treatment through the support of our national networks of professionals: doctors, trauma counsellors, lawyers, human rights monitors and journalists.
JOB SUMMARY
The purpose of the position is to provide support in all HR, procurement, and general administrative function to the entire company and all members of the IMLU secretariat.Knowledge, Skills And ExperienceMinimum level of academic qualification, skills, and knowledge required to perform effectively in the role:Bachelor's Degree in Human Resource Management, Business Administration, or any other related field.Minimum level of professional qualification required to perform effectively in the role:Higher Diploma in HRM or CHRP or a related fieldMinimum level of personal and professional experience required to perform effectively in the role:Experience in employee relations, welfare, and general office administration.Minimum months or years of experience required to be appointed to the position:Minimum: 3 years experience in relevant field.Desirable: 4 years experienceKey Performance IndicatorsAccuracy of HR recordsEffective administration of HR Registry – Database/HRISCompliance with HR PoliciesClean and tidy work environmentSkillsTechnical: Accuracy, Numeric/ Measurement/ computing, Analysis /Statistics, Budgeting, Record Keeping, Report WritingHuman Relations: Leadership, Communication, Training and Development, Group Dynamics/Team Building, Conflict Resolution, Negotiation skills.Conceptual: Environmental Scanning, Objective Setting and Planning, Organisational Design, Monitoring and EvaluationDo you have the experience and qualifications we are looking for? If so, please send your one-page application letter and your CV, including your current salary, expected remuneration, three professional referees (one of which must be your current or recent line manager), and daytime telephone contacts to: with the job title as the subject matter by 5.00 pm on 14th June 2024. A thorough reference check will be conducted. IMLU's selection processes reflect our commitment to a diverse and inclusive environment.
RESPONSIBILITIES
Managerial / Supervisory/ Operational Responsibilities or roles:Works in collaboration with all departments to analyze recruitment challenges, identify methods and processes, optimize recruitment tools, and attract the most suitable candidates in a timely manner.Manage the full cycle of talent sourcing, recruitment, and onboardingEnsure registration of new employees to Insurance medical schemes and update the medical scheme database including processing staff badges and business cards for all employeesOrganize the employee onboarding process, including setting up HR records, registering statutory deductions; and ensuring availability of email, laptop, and other ICT equipment at the start of employment.Coordinate the staff induction process; introduce the HR Manual, employment contract, policies, etcEnsure coherence and continuity in the administration and management of employees' filesEnsures proper job descriptions are available for all functions and continuously adapts them in coordination with the relevant supervisor to operational requirements.Handle employee grievances and disciplinaries within the provisions of staff regulations and labour laws, participating actively in conflict resolutionSupport the handling of legal cases in liaison with the Executive DirectorManage the performance process and ensure procedures are communicated and followed, from the initial performance reviews to ensuring periodic supervisor-supervisee conversations are happening to the formal annual performance evaluations process.Monitor probation periods, contract duration, and notice periods; report timely to the ED for action and communication to the employee.Serve as subject-matter expert in HR management and advise on HR actions to mitigate risk and protect the organization.Manage the periodic analysis and improvement in human resources strategies, policies, and practices to support a dynamic team.Assess staff capacity and identify training needs for continuous professional development of all staffMonitor legislative changes to employment regulations, ensure the HR Policy Manual is updated accordingly and HR function employs work best practicesMonitor various types of leave according to the entitlements reflected in the HR Manual and ensure proper documentationResponsible for the management of all Human Resources Records and dataDraft all HR and administration letters while managing incoming and outgoing correspondencesProvide reports on various aspects relating to staff e.g. turnover rates, exits, and leave numbers to the EDIn consultation with the ED, renew all staff contracts and coordinate updating of all Job descriptionsAssist in the implementation of the IMLU's welfare programs and participate in appointed committees.Participate and provide advisory support to the Extended Senior Management Team (ESMT)Model and promote IMLU's values, culture and inclusive practices and promote disability and gender equality with colleagues.Champion PSEA, DEIB initiatives, and staff wellness programs.Take on other tasks that are aligned to the position, as may be assigned by the line managerResponsibility for physical assetsComputerOffice FurnitureOffice phones
REQUIRED SKILLS
Office administration, management, Human resource and personnel development, Ability to coordinate, Collaboration, Communication
REQUIRED EDUCATION
Bachelor's degree
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