Administration/ HR Officer at

4 weeks ago

Nairobi, Nairobi Area, Kenya African Institute for Health and Development Full time

The African Institute for Health and Development (AIHD) is a non‐profit, non‐governmental organization (NGO) established in June 2004 in Nairobi, Kenya by a group of accomplished African researchers and academicians.


Job summary:
The AIHD is seeking to recruit an Administration/HR Officer to support the Administration/Human Resources Department. The administration/HR Officer will support the day-to-day activities of our Human Resources Department. The HR& Admin Officer will act as the point of contact for
all employees, providing administrative support and manage queries. S/he will process employee data,
update company policies, and assist in the hiring process. Ultimately, s/he should be able to ensure our
administrative activities run smoothly on a daily and long-term basis.
Responsibilities

Receiving and processing communication, including emails and telephone calls on behalf of the Institute.
Ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed.
Maintaining physical and digital personnel records like employment contracts.
Update internal databases with new hire information.
Gather payroll data like bank accounts and working days for temporary staff, interns, and consultants.
Manage leave days and sick off using the recommended HR systems.
Schedule job interviews and contact candidates as needed.
Prepare reports and presentations on HR-related metrics like total number of hires by department.
Creating reports and memos as needed by the management and program team.
Undertaking all logistical travel plans for project teams.

Making hotel reservations, airport transfers, security clearances; informing all relevant parties and project team travel plans in accordance with standard operating procedures.

Performing any other assigned duties related to project implementation and administrative tasks as needed.

Qualifications

Must be a Holder of a Diploma or higher in Administration/Human Resource or related field from a recognized institution.

Work experience as an HR& Admin Officer, HR Administrative Assistant, or similar role.
Familiarity with Human Resources Information Systems (HRIS).
Basic knowledge of labor legislation.
High attention to detail and strong organizational skills, planning, and time-management skills.
Ability to manage multiple tasks against tight deadlines.
Must be proficient in use of Microsoft Office suite of products, with advanced skills in Excel.
Requires excellent communication skills, both written and oral.

Must demonstrate ability to successfully establish effective interpersonal relationships with a variety of management and staff and work independently toward project deliverables.

Experience in liaising with government agencies and or donors is an asset.
The ability to keep sensitive information confidential.

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