HR/Administration Officer at

1 week ago

Nairobi, Nairobi Area, Kenya Independent Medico-Legal Unit (IMLU) Full time
The Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture
Purpose

The purpose of the position is to provide support in all HR, procurement, and general administrative function to the entire company and all members of the IMLU secretariat.

Main Responsibilities Of The Jobs

Managerial / Supervisory/ Operational Responsibilities or roles:

Works in collaboration with all departments to analyze recruitment challenges, identify methods and processes, optimize recruitment tools, and attract the most suitable candidates in a timely manner.

Manage the full cycle of talent sourcing, recruitment, and onboarding
Ensure registration of new employees to Insurance medical schemes and update the medical scheme database including processing staff badges and business cards for all employees

Organize the employee onboarding process, including setting up HR records, registering statutory deductions; and ensuring availability of email, laptop, and other ICT equipment at the start of employment.

Coordinate the staff induction process; introduce the HR Manual, employment contract, policies, etc
Ensure coherence and continuity in the administration and management of employees' files

Ensures proper job descriptions are available for all functions and continuously adapts them in coordination with the relevant supervisor to operational requirements.

Handle employee grievances and disciplinaries within the provisions of staff regulations and labour laws, participating actively in conflict resolution
Support the handling of legal cases in liaison with the Executive Director

Manage the performance process and ensure procedures are communicated and followed, from the initial performance reviews to ensuring periodic supervisor-supervisee conversations are happening to the formal annual performance evaluations process.

Monitor probation periods, contract duration, and notice periods; report timely to the ED for action and communication to the employee.

Serve as subject-matter expert in HR management and advise on HR actions to mitigate risk and protect the organization.

Manage the periodic analysis and improvement in human resources strategies, policies, and practices to support a dynamic team.
Assess staff capacity and identify training needs for continuous professional development of all staff
Monitor legislative changes to employment regulations, ensure the HR Policy Manual is updated accordingly and HR function employs work best practices
Monitor various types of leave according to the entitlements reflected in the HR Manual and ensure proper documentation
Responsible for the management of all Human Resources Records and data
Draft all HR and administration letters while managing incoming and outgoing correspondences
Provide reports on various aspects relating to staff e.g. turnover rates, exits, and leave numbers to the ED
In consultation with the ED, renew all staff contracts and coordinate updating of all Job descriptions
Assist in the implementation of the IMLU's welfare programs and participate in appointed committees.
Participate and provide advisory support to the Extended Senior Management Team (ESMT)
Model and promote IMLU's values, culture and inclusive practices and promote disability and gender equality with colleagues.
Champion PSEA, DEIB initiatives, and staff wellness programs.
Take on other tasks that are aligned to the position, as may be assigned by the line manager

Responsibility for physical assets

Computer
Office Furniture
Office phones

Requirements
Knowledge, Skills And Experience

Minimum level of academic qualification, skills, and knowledge required to perform effectively in the role:
Bachelor's Degree in Human Resource Management, Business Administration, or any other related field.
Minimum level of professional qualification required to perform effectively in the role:
Higher Diploma in HRM or CHRP or a related field
Minimum level of personal and professional experience required to perform effectively in the role:
Experience in employee relations, welfare, and general office administration.
Minimum months or years of experience required to be appointed to the position:
Minimum: 3 years experience in relevant field.

Desirable: 4 years experience

Key Performance Indicators

Accuracy of HR records
Effective administration of HR Registry – Database/HRIS
Compliance with HR Policies
Clean and tidy work environment

Skills

Technical:
Accuracy, Numeric/ Measurement/ computing, Analysis /Statistics, Budgeting, Record Keeping, Report Writing

Human Relations:
Leadership, Communication, Training and Development, Group Dynamics/Team Building, Conflict Resolution, Negotiation skills.

Conceptual:
Environmental Scanning, Objective Setting and Planning, Organisational Design, Monitoring and Evaluation

  • HR & Administration officer

    5 days ago

    Nairobi, Nairobi Area, Kenya AAA Growers Full time

    ABOUT THE COMPANYOut of a small trial project growing tomatoes, the concept of AAA Growers was born. Initially, setup in conjunction with the lending arm of the World Bank, the International Finance Corporation (IFC), as a micro finance orientated project, today, AAA Growers is one of the leading exporters of premium & prepared vegetables from Kenya.JOB...

  • Administration/ HR Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya African Institute for Health and Development Full time

    The African Institute for Health and Development (AIHD) is a non‐profit, non‐governmental organization (NGO) established in June 2004 in Nairobi, Kenya by a group of accomplished African researchers and academicians.Job summary:The AIHD is seeking to recruit an Administration/HR Officer to support the Administration/Human Resources Department. The...

  • HR/Administration Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Independent Medico-Legal Unit Full time

    ABOUT THE COMPANYThe Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture. Our work is underpinned by a holistic approach involving litigation, medical and psychosocial rehabilitation of survivors of torture, monitoring government adherence to its human rights...

  • HR/Administration Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Independent Medico-Legal Unit Full time

    ABOUT THE COMPANYThe Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture. Our work is underpinned by a holistic approach involving litigation, medical and psychosocial rehabilitation of survivors of torture, monitoring government adherence to its human rights...

  • HR and Administration Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Johanniter International Full time

    Johanniter International (JOIN) is a partnership of 16 national charity organisations founded by the Order of St John in Europe and the Middle East, and the 4 Orders of St John in Europe. Member organisations carry out a broad range of activities.Overall Job Purpose:To provide administrative support for various tasks within the HR and Administration...

  • HR Administrator at

    1 month ago

    Nairobi, Nairobi Area, Kenya RSM Full time

    RSM is a powerful network of audit, tax and consulting experts with offices all over the world. As an integrated team, we share skills, insight and resources, as well as a client-centric approach that's based on a deep understanding of your business. This is how we empower you to move forward with confidence and realise your full potential.The Opportunity We...

  • HR Manager at

    1 week ago

    Nairobi, Nairobi Area, Kenya Briston HR and Payroll Full time

    Briston HR is a HR services company that is dedicated to providing End to End Management consulting services that form the foundation required for implementing the Human Resources Management.Qualifications Bachelor's degree in HR Management, Business Administration or a related field. Experince in HR roles & Human Resources Information Systems (HRIS)....

  • Regional HR Administrator

    1 month ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    HR jobs. Purpose of the positionThe Regional HR Administrator ensures the smooth running of the human resources operations in the regional office as well as provides advice and support to the country offices.General responsibilitiesTo promote and support the interest of Vi AgroforestryBe committed to and contribute to the fulfilment of the Vi Agroforestry...

  • HR Manager

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Outrival HR Solutions Full time

    Outrival HR Solutions & Consultancies was established to offer specialized, dedicated and focused Human Resources services to organisations of various sizes and in different industries. It provides excellence services in Recruitment, Training, Performance Management, HR structuring, HR Policies & Procedures and HR Outsourcing services amongst others....

  • HR Manager

    1 month ago

    Nairobi, Nairobi Area, Kenya Outrival HR Solutions Full time

    Outrival HR Solutions & Consultancies was established to offer specialized, dedicated and focused Human Resources services to organisations of various sizes and in different industries. It provides excellence services in Recruitment, Training, Performance Management, HR structuring, HR Policies & Procedures and HR Outsourcing services amongst others....

  • HR Administrator at

    1 week ago

    Nairobi, Nairobi Area, Kenya DHL Full time

    Our Vision, Our Mission, Our Strategy Our vision is to be The Logistics Company for the World. Our mission - Excellence. Simply Delivered. - is our guiding light.Our Strategy 2020: Focus.Connect.Grow. is our roadmap to the future. We connect people and improve their lives.About the role Key duties and responsibilities Provide guidance to line management...

  • HR Account Manager

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Fanisi HR Solutions Full time

    Fanisi is a HR consulting and management company that guides enterprises in setting up management and development of their workforce.SummaryWe seek to hire highly skilled and experienced HR Generalists with a passion for consulting and a strong track record in supporting SMEs. Join our dynamic team as a HR Account Manager. This role is responsible for...

  • HR Account Manager

    1 month ago

    Nairobi, Nairobi Area, Kenya Fanisi HR Solutions Full time

    Fanisi is a HR consulting and management company that guides enterprises in setting up management and development of their workforce.SummaryWe seek to hire highly skilled and experienced HR Generalists with a passion for consulting and a strong track record in supporting SMEs. Join our dynamic team as a HR Account Manager. This role is responsible for...

  • HR Administrator

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Deutsche Post DHL Group Full time

    ABOUT THE COMPANYA DYNAMIC GLOBAL SUPPLY CHAIN STARTS AT YOUR DOORSTEPToday's customers are always on the go and want their products faster and cheaper than ever before. Global interconnectedness is growing. That's why you need a powerful, international network to manage your supply chain.With 380,000 people in over 220 countries and territories worldwide,...

  • HR Administrator

    3 months ago

    Nairobi, Nairobi Area, Kenya AFRICAWORK Full time

    We are looking for profiles and CVs of HR Administrators that we will send to our large account customers for their future recruitment needs.Responsibilities: Assist in the recruitment process ;Update HR database ;Prepare HR documents ;Participate in HR projects ;Answer employees who have queries around HR policies and procedures ;Assist in payroll...

  • HR & Administrative Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Pezesha Full time

    Pezesha, has created a holistic financial marketplace for MSMEs. By offering lending, financial education, and debt counselling to borrowers, plus a proprietary credit scoring system to vet MSMEs without a credit history, derisking lending to SMEs. Lower Risks bring commercial banks and capital providers onto Pezesha platform. As a collaborative structure,...

  • HR & Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Pezesha Full time

    Pezesha, has created a holistic financial marketplace for MSMEs. By offering lending, financial education, and debt counselling to borrowers, plus a proprietary credit scoring system to vet MSMEs without a credit history, derisking lending to SMEs. Lower Risks bring commercial banks and capital providers onto Pezesha platform. As a collaborative structure,...

  • Regional HR Administrator at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Vi Agroforestry Full time

    In 1983 the Vi magazine (Tidningen Vi), published by the Swedish Cooperative Union (KF), initiated fund raising for a tree planting project in the Lake Victoria Region. Subsequently the Foundation "Vi Planterar träd" (Vi Agroforestry) was established to raise funds for the project.Purpose of the positionThe Regional HR Administrator ensures the smooth...

  • Regional HR Administrator at

    1 month ago

    Nairobi, Nairobi Area, Kenya Vi Agroforestry Full time

    In 1983 the Vi magazine (Tidningen Vi), published by the Swedish Cooperative Union (KF), initiated fund raising for a tree planting project in the Lake Victoria Region. Subsequently the Foundation "Vi Planterar träd" (Vi Agroforestry) was established to raise funds for the project.Purpose of the positionThe Regional HR Administrator ensures the smooth...

  • Regional HR and Administration Manager

    1 month ago

    Nairobi, Nairobi Area, Kenya Danish Refugee Council Full time

    Job DescriptionDescription –>Regional HR and Administration Manager is responsible for ensuring that DRC's HR functions are carried out effectively across the region, in order to achieve the organization's business objectives. The role contributes to the development of regional strategies, which are translated into action plans and day-to-day tasks....