Administrative Specialist

1 week ago


Nairobi, Nairobi Area, Kenya Mindray Full time

Responsibilities:

  • Assist in formulating and implementing administrative policies and procedures, and take responsibility for implementing administration plans.
  • Prepare correspondence, reports, presentation materials and other business documents; and manage an effective filing system.
  • Arrange general office maintenance/cleaning, stationery and office supplies procurement, inventory, and security system.
  • Handle all office-related service provider issues.
  • Fixed asset control and record update.
  • Chinese expatriate's apartment management.
  • Company cars management and contract review.
  • Collect company or its partners' marketing activities info words, photos, videos.
  • Prepare and coordinate for meetings, conferences, functions, events, training and various company activities.
  • Travel and accommodation arrangements.
  • Visa coordination.
  • Coordinate IT maintenance.
  • Assist in other ad-hoc job projects assigned.

Requirements:

  • Bachelor's degree in Business or Administration or related discipline.
  • Minimum 3 years of work experience in an administrative position.
  • Excellent in Microsoft Office tools, esp. Excel and PowerPoint, and a good understanding of modern office tools.
  • Adaptively work in a matrix system, skilful in cross-culture communication and proactive in getting business resources to achieve their target ONTIME.
  • Excellent communication and interpersonal skills in English communication capability.
  • Willing to travel and relocate.


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