Administrative Associate – WHEEL Project at
1 month ago
MAIN PURPOSE OF JOB
To provide administrative support by ensuring effective coordination, planning and monitoring of office administration, logistics reporting and communication. The Project Administrative Associate reports to the Project Officer
OTHER RESOURCES UNDER YOUR RESPONSIBILITY
Laptop
Printer (photocopier and scanner)
Water dispenser
Office WIFI
Project vehicle
Office furniture
State of rooms, lights, blinds etc.
Other assets acquired in the financial year.
KEY RESPONSIBILITIES
Administrative
Provide comprehensive administrative support to the project team at the office and in field activities.
Finance
Support financial processes, as per relevant Amref policies, to support project implementation
This includes:
Procurement process to completion, including processing of invoices.
Management of field activity advances to completion.
Managing office float and requisition of office consumables.
Reception
Receives all visitors and acts as the first point of reference for all enquiries for the project.
Planning
Coordinates the project calendar of events with the relevant offices both internal and external. These are both annual planning and ad hoc planning of activities and project work plan.
Organising
Manages the execution of events including meetings workshops and other work-related gatherings within the project.
Reporting
In charge of compilation processing and distribution of a variety of reports including minutes of various meetings, programme monthly, quarterly and annual reports
Maintain the reporting schedule and send reminders of deadlines to report owners
Information management
Develop and maintain relevant databases and filing systems for optimal management of information and contacts for the project.
Custodian of project assets
Maintaining an updated inventory at all times.
Ensures compliance with maintenance/servicing schedules for all project assets.
Supervision
Supervises programme support staff:
drivers, messengers, cleaners.
Transport
Programme logistics including local transport for staff, managers, outreach specialists and visitors, air tickets and taxis.
Hotel and flight bookings
Support field work activities as per team needs for additional support.
REQUIRED QUALIFICATIONS
Education; Knowledge and skills
Degree in Business Management/Administration
Relevant certifications
Minimum of 1-3 years' work experience in a high-engagement administrative role, preferably at Amref Kenya
Excellent writing and oral communication skills
Good interpersonal skills and versatility
Proficient knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)
Competencies
Strong interpersonal skills
Attention to detail and a high level of accuracy in all work
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Discretion and professionalism when dealing with sensitive information
Self-driven professional
ENVIRONMENTAL CONDITIONS
Corporate Policies, Systems, Procedures and Methods
The job requires a comprehensive knowledge of Amref Health Africa's finance and procurement policies and procedures
Work Environment
Normal office environment at the workstation
A positive work environment that ensures psychological safety.
Open collaboration with the project team in order to achieve project goals.
Field work support in remote project sites with basic amenities.
Regular consultation with the team to ensure smooth project implementation.
Organize social events to enhance team work
Hours of Work
38 hours per week, Monday to Thursday official working hours from 8.00am to 5.00pm with one (1) hour lunch break from 1pm to 2pm.
Friday official working hours from 8.00am to 2.00pm.Job holder may occasionally be required outside normal working hours due to unique circumstances.
We have other current jobs related to this field that you can find below
-
Project Assistant – WHEEL Project at
1 month ago
Nairobi, Nairobi Area, Kenya Amref Kenya Full timeAmref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40millionMAIN PURPOSE OF JOBTo support the implementation of comprehensive school health and child sponsorship activities in targeted...
-
Project Assistant – WHEEL Project at
2 weeks ago
Nairobi, Nairobi Area, Kenya Amref Kenya Full timeAmref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40millionMAIN PURPOSE OF JOBTo support the implementation of comprehensive school health and child sponsorship activities in targeted...
-
Nairobi, Nairobi Area, Kenya Amref Kenya Full timeAmref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40millionMAIN PURPOSE OF JOBTo support the WHEEL project, under the Population Health & Environment (PHE) department to plan, design and...
-
Nairobi, Nairobi Area, Kenya Amref Kenya Full timeAmref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40millionMAIN PURPOSE OF JOBTo support the WHEEL project, under the Population Health & Environment (PHE) department to plan, design and...
-
Associate Administrative officer
7 days ago
Nairobi, Nairobi Area, Kenya United Nations Office for Project Services Full timeJob DescriptionDescription –>This position is located in the Sustainable Mobility Unit of UNEP. S/he will work under the general supervision of the head of the Sustainable Mobility Unit. It encompasses sub-functional specialties such as human resource administration, planning, programming/budgeting, and implementing, monitoring and evaluation of business...
-
Associate Project Officer at
2 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Associate Project Officer at
3 months ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Project Management Support Associate at
1 month ago
Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full timeThe United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.Responsibilities:Stakeholder Management: Establish positive and fruitful working relationships with all members of...
-
Administrative Associate
7 days ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeRole overview & Responsibilities:We are seeking versatile Administration associate (s) who will perform a range of administrative functions. This role completes a broad variety of tasks that allows departments and C-Level to effectively and efficiently operate including:Assist in day to day administrative tasks assigned by Executive Director and to liaise...
-
Administration Associate at
1 month ago
Nairobi, Nairobi Area, Kenya Solidaridad Full timePosition/ Job SummaryThe Administration Associate acts as the office support for all employees providing administrative support and managing staff queries. S/he is responsible for handling organizational and clerical support tasks. This may include organizing files, scheduling appointments, receiving guests, and ensuring the cleanliness and security of the...
-
Administrative Associate
3 days ago
Nairobi, Nairobi Area, Kenya Pezesha Full timeRole overview & Responsibilities:We are seeking versatile Administration associate s who will perform a range of administrative functions. This role completes a broad variety of tasks that allows departments and C-Level to effectively and efficiently operate including:Assist in day to day administrative tasks assigned by Executive Director and to liaise...
-
Nairobi, Nairobi Area, Kenya Eagle HR Consultants Full timeHR, Payroll & Consulting Solutions People are at the heart of every successful organization. Investing in human capital is one of the smartest moves a business leader can make.Job PurposeThe Renewable Energy Business Development Project Manager will be at the forefront of driving the adoption of renewable power by Kenyan corporates, providing fully financed...
-
Administrative Associate at
1 week ago
Nairobi, Nairobi Area, Kenya Pezesha Full timePezesha, has created a holistic financial marketplace for MSMEs. By offering lending, financial education, and debt counselling to borrowers, plus a proprietary credit scoring system to vet MSMEs without a credit history, derisking lending to SMEs. Lower Risks bring commercial banks and capital providers onto Pezesha platform. As a collaborative structure,...
-
Administrative Clerk/Chauffeur
2 months ago
Nairobi, Nairobi Area, Kenya U.S.A Embassy Kenya Full timeABOUT THE COMPANYThe USA embassy Kenya is a us government that seeks to offer services on behalf of the US governmentJOB SUMMARYEXPERIENCE: Five years of commercial driving experience with B, C, E license including one year experience driving four-wheel vehicles is required. Must also have at least one year clerical/administrative support experience.JOB...
-
Administrative Associate at
1 week ago
Nairobi, Nairobi Area, Kenya Incourage Full timeSimplifying insurance access and distribution for insurance agencies.About the Administrative Associate RoleThe Administrative Associate will play a critical role in ensuring the smooth and efficient operation of our office. This multifaceted position requires excellent organizational skills, attention to detail, and the ability to handle various...
-
Administrative Associate
7 days ago
Nairobi, Nairobi Area, Kenya Incourage Full timeABOUT THE COMPANYTo encourage and increase the players in the insurance industry by building a No.1 platform where anyone can easily purchase and sell insurance products in Africa. JOB SUMMARYThe Administrative Associate will play a critical role in ensuring the smooth and efficient operation of our office. This multifaceted position requires excellent...
-
Workshop Supervisor at
1 month ago
Nairobi, Nairobi Area, Kenya Mantrac Kenya Ltd Full timeMantrac Kenya Ltd. is the sole authorized dealer for Caterpillar Products in Kenya. Mantrac Kenya Ltd. distributes and supports the full range of CAT construction equipment including Wheel Loaders, Skid Steer oaders, Dump Articulated Trucks, Backhoe Loaders, Excavators, Motor Graders, Track-TypeTractors, BCP productsJOB OUTLINE:The Workshop Supervisor is to...
-
Project Administrator at
7 days ago
Nairobi, Nairobi Area, Kenya We World Full timeWe promote and safeguard the rights to inclusion of women, children and teenagers in Italy and throughout the world, on the basic assumption that the safeguard of women's rights is a mandatory condition to achieve respect of children's rights and, vice versa, the protection of children's rights is most important for the achievement of women's...
-
Human Resources Associate at
3 months ago
Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full timeThe United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.Functional Responsibilities:Support to policy development and implementation Contribute to HR policy development and...
-
Administrative Clerk/Chauffeur
1 month ago
Nairobi, Nairobi Area, Kenya U.S. Embassy to Kenya Full timeThe U.S. Embassy to Kenya opened in 1964. Through sixteen Ambassadors since then, the Embassy has enriched the ties between the American and Kenyan people and served the needs of Americans in and around this East African hub. Chief among the U.S. Mission's goals are fostering the development of a sound Kenyan economy, strengthening the institutions of Kenyan...
