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Admin Assistant at Admin Assistant at

3 months ago

Nairobi, Nairobi Area, Kenya Emerge Egress Consulting Full time
Emerge Egress Consulting is a Management and Training Consulting established in 2017 (herein referred as EEC). EEC specializes in offering tailored and proficient HR Management training and team building services.

We examine issues of concern in depth and we have specialized in training which looks at the demand for potential success of Government, Local Government, Religious Bodies, Private Organizations, NGO's, Voluntary Organizations and Community Organizations as well as the Private Sector.

Role Objective

Our client in Hospitality industry is looking for a versatile individual who is great at organizing and coordinating several tasks at a go to improve their operational efficiency.

Core Duties and Responsibilities

Office and Director's calendar management.
Preparing and coordinating meetings in a professional manner.
Preparing a range of reports, presentations, minutes etc.
Linking the various departments with the management.
Overseeing that the various office and daily operations activities run smoothly
Overseeing and being involved in Records Management-Filing, retrieval, storage.

Arranging travel, visas, travel itinerary, agenda, logistics and accommodation for business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.

Screening emails and calls for the management and the Director.
Corresponding on various matters on behalf of the Director or as instructed.
Minute taking.
Ensure that meetings are well prepared for.
Ensure that the office and the Director general schedule is effectively adhered to.
To run personal errands as needed.
Any other duties as assigned.

Job Specifications
Qualifications

Bachelor degree in Journalism, Communication, Business Administration or related area.
At least 3 years of relevant work experience.

Key Competencies

Proficiency in Microsoft Office Suite.
High level of organizational skills.
Multitasking skills.
Ability to manage a large and variable workload.
High level of professionalism and integrity.
Problem solving skills.
Confidentiality.
High integrity Skills.
Ability to work under pressure and meet deadlines.