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Procurement Officer at
4 months ago
Nairobi Garage is a response to the need for lean and flexible office space solutions where networking and community are part of the package.
POSITION OVERVIEW
The Procurement Officer will make sure that local purchases are done within the shortest time possible, that all the documentation is done according to the system, and that the supplier relations are well maintained.
JOB RESPONSIBILITIES
Being the Procurement Officer, you are Directly Accountable for all spaces and Dash Cafe;
Supplier Relations
Participating in the supplier pre-qualification and selection processes
Assist in getting quotes
Procurement to finance
Negotiating and Contracting qualified suppliers
Maintaining an up to date directory of all suppliers, their contacts, a brief on their products/services and on the status of any agreements entered into.
Supplier onboarding:
Ensure that all suppliers have opened accounts for the company with a minimum credit period of 30 days.
Build and develop good relationships with key suppliers to ensure best value for money and customer satisfaction with services provided
Monitor trends in supplier and contract base and propose / implement plans to respond to such trends.
Procurement & Stock Control function
Sourcing of quality products from suppliers.
Communicating with the sourcing department to confirm on availability of products and the options available.
Ensuring that Purchase requests are clearly articulated approved and recorded as per the established procedures.
Ensure that all purchases have been issued with a purchase order.
Receive invoices from supplier, verify that amounts tally with the LPO issued, the goods delivered.
Keeping requesting officers properly informed on the status and progress of all requests/orders made and dealing with any changes or clarifications as required.
Monitor, respond and assist with any supplier enquiries.Ensure that all suppliers pricing information is up to date and well recorded.
Conduct price research for all prices to ensure that the companies cost of purchase is within acceptable trends.
Receive products from supplier and hand them over to stores as per the stipulated procedure.
Ensure that the products received are those ordered and the quality and quantity is as expected.
Monitor the stock utilization by the departments and control wastage.
Ensure that daily stock take is done for all spaces and cafes
Ensure that the monthly stock take is done and completed every last day of the month and the reported handed over to management by the 5th of every month.
Any other duties assigned from time to timeORGANIZATIONAL ALIGNMENT
Reports to the Chief Finance Officer
QUALIFICATIONS
Academic Qualifications
Degree in Purchasing & Supplies
Minimum 4 years' hospitality and office Procurement environment experience.
Skills and Knowledge Requirement
Materials Handling experience commensurate with duties and responsibilities of the position
Able to manage day-to-day and routine responsibilities
Easy to contact and to communicate and work with
Exhibits a sense of urgency when necessary
Possess excellent communication and interpersonal skills
Ability to issue and explain good instructions
Understanding of the proper use of Work Orders, priorities and schedules
Ability to work in a team environment, fully supporting the goals and objectives of the sales, maintenance and operations efforts
Demonstrated sense of accountability and decisiveness
Intellectually curious, proactively seeking and developing new opportunities
Organized, detail oriented and deadline driven
