Accountant-Head of Payables at
1 month ago
We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work.
We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spend.
About the Client:
Our client is a leading innovative construction solutions provider in East Africa who has a proven track record of performance driven by solid knowledge and experience in the construction industry and is seeking to recruit Accountant-Head of Payables responsible for the accounting functions.
Ensure payments are made to suppliers consistently, accurately and within credit terms. Verify invoices against contract terms and other agreements
Review transactions for completeness and accuracy including proper authorization for payment processing.
Prepare payment vouchers. Set up, monitor and perform reconciliations and accruals on a monthly basis for major suppliers paid by standard voucher.
Support the monthly accounting closing process to ensure accurate and timely financial reports.
Review accounting controls and processes, suggest improvements and help implement and support any changes.
Ensure all corporate and normal business and ethical standards are closely adhered to and correct any deviations encountered and ensure appropriate controls are administered.
Ensure that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance.
Answer supplier queries on invoices & payments. Verify vendor accounts by reconciling monthly statements and related transactions.Reconcile Accounts Payable on a monthly basis (including Down payment Requests).
Maintain the vendor/supplier files and monitor the accounts to ensure payments are up to date.
Prepare and Process tax and statutory cheques/payments timely to avoid penalties
Prepare and disburse accounts payable cheques.
Perform reconciliation of balance sheets accounts.
Strong involvement in the physical receipt of deliveries by suppliers before being transferred to the store.
Participate actively during stock taking.
Filing of supplier invoices and vouchers and answering all queries relating to payables activity.
Liaison with Credit control colleagues on cheque swap.
Review supplier payments periodically to note any changes in pricing, query the same to ensure any variances in costs for same items, quantities and liaise with procurement to verify the same prior to payment confirming reason to the variances.
Assist in the accounts receivables analysis and modeling.Participate in the interim/year end and the internal audit processes.
Maintain fixed assets register, process additions and disposals in the system to ensure the GL and the fixed assets register are reconciled monthly and variances adequately explained to the FM.
Recommend Assets for writeoff.Participate in fixed asset tagging and bi-annual fixed asset verification exercise, including P&M and EFR. Allocate tag numbers to fixed assets to effectively track them from time to time.
Record fixed assets by creating and supervising a system of procedures, forms, and controls.
Recommend any updates to accounting policies affecting fixed assets to management.
Participate and being in constant liaison with the managers on capex requirements.
Agree the inter-company balances with the group entities.
Record in the accounting system newly acquired fixed assets and those disposed.
Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects.
Perform reconciliation of fixed asset subsidiary ledger balance with summary-level account in the general ledger.Perform depreciation calculation for all fixed assets.
Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets.
Find out fixed assets' obsolescence potential and recommend for writeoff.
Carry out periodic reviews on intangible assets' impairment.
As may be requested by management, perform fixed asset related analyses.
Track Company's fixed asset spending in relation to its capital budget, as well as management authorizations.
Carry out the revaluation of fixed assets as required to comply with applicable standards.
Any other duty that may be allocated to you by the FM.
Requirements
Key Qualifications
Degree in Finance/Accounting
CPA (K)- Mandatory
At least three(3) years' experience dealing with accounts payables in Kenya
Experience with month-end and quarter-end close processes.
Experience in a manufacturing set-up
Overall experience of 5years
Competencies and Skills:
IT skills and prior use and knowledge of SAP would be of added advantage
High level of critical thinking strong quantitative skills
Ability to think strategically while managing the details
Ability to work as a team player
Good analytical & numerical ability and attention to details.
Good oral and communication skills
Ability to meet deadlines.
Strong Administrative skills highly desirable.
Excellent Reporting and presentation skills;
Should be highly motivated with a Positive attitude.
Confident and capable of operating at all levels.
Great at Multitasking
Decision Making Skills
Service oriented personality
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