Logistics Assistant

1 month ago

Nairobi, Nairobi Area, Kenya Nature Conservancy Full time
We work with local communities, governments and organizations to conserve Africa's important places. Africa is special. Its wild lands and waters are home to incredible numbers and diversity of species living close to people.
What We Can Achieve Together
This position will report to the Operations Administrator and will be based in the regional office, Nairobi. The Logistics Assistants will;

Work with the Kenya team, coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, office management and volunteer programs.

Assist the Operations Administrator with essential banking functions, collection of quotations, distribution of office letters, purchases of office supplies, printing and photocopying, and helping with filing office documentation and paperwork.

Collaborate with the Operations Administrator to coordinate access and allocation of vehicles for all staff as per planned activity schedules and taxi service arrangements.

Coordinate roster of external drivers and rental cars when needed.
Support booking meetings, conference venues, visitors' accommodation, and airport transfers.

Identify routine problems and utilize existing resources for resolution, with the help of the supervisor and demonstrate sensitivity in handling confidential information.

Support with coordination of office administration security and janitorial duties as assigned

Be willing to travel, work overtime, and work evenings and weekends as needed; and serve as a team member for assigned projects.

Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and strain.

WE'RE LOOKING FOR YOU

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day.

We're looking for someone with experience in providing logistical support to a country program. This is an exciting opportunity to contribute to the ongoing conservation mission by directing and shaping the work of our team

What You'll Bring

Kenya Certificate of Secondary Certificate plus 1-year experience or equivalent combination.
Experience learning procedures and following instructions.
Experience managing diverse activities to meet deadlines.

Experience providing administrative support, including some or all the following: phone/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.

Experience working and communicating with a wide range of people.
Experience writing, editing, and proofreading written materials.

Desired Qualifications

Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Proficient in English and Kiswahili
Experience driving and maintaining vehicles (cars, trucks, boats) for office and fieldwork.
Valid Kenyan driving license with over two years of driving experience
Certification or familiarity/training for fieldwork activities, such as diving support.
Computer Literacy .

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