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Executive Assistant to the National Director
2 months ago
JOB SUMMARY
Reporting to the National Director the Executive Assistant will be responsible for providing high level confidential support to the National Director, strategic secretarial and administrative services; by ensuring that effective planning and administrative systems are in place.RELATIONSHIP WITH OTHER DEPARTMENTSInternal and external stakeholders.KEY PERFORMANCE MEASURES / INDICATORSEfficient coordination with the internal & external stakeholders.Leader supportEffective communication both written and verbal formats.QUALIFICATIONSBachelor's degree in a business-related course.Proficient in Microsoft Office Suite.Demonstrated professional competence in management of office administrative services.KNOWLEDGE, SKILLS & ABILITIES REQUIREDGood communication (written and verbal), numeracy, presentation and analytical skills.IT proficiency, especially Microsoft Office.Team player while able to work independently.Excellent interpersonal skills including diplomacy.High level of professionalism, integrity and honestyExcellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high-pressure environment.Possess a Certificate of good conductEXPERIENCEServed in a comparable and relevant position for at least 3-5 years providing high-level administrative support in a senior role.Experience in managing & planning projects, conferences and events.OTHER INFOMATIONWilling to uphold Christian principles of HFH KenyaAbility to work long and odd hours, including weekendsConfidentialityHonestyHigh levels of integrityIf your background, experience and competence match the job specifications, please submit your CV & motivation letter as a single file to by Thursday 18 July 2024 with the position applied for in the subject line.Indicate in the subject of the email: Executive Assistant to the National Director
RESPONSIBILITIES
Provide strategic coordination between the National Director and the internal & external stakeholders.Effectively manage complex scheduling of the National Director's calendar.Coordinate National Director's office events and clients' meetings.Plan and manage key organizational events such as AGM, Strategy days, Staff briefings and others as required.Provide administrative services for the National Director's office e.g. formatting documents, drafting letters, reports writing.To offer support for National Director's meetings by ensuring meetings are properly arranged and serviced.Provide support using independent judgement to determine matters that require priority attention; prioritize, channel and facilitate communication between department heads.To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.Assist in any other matter incidental to the National Director's office as may be requested.
REQUIRED SKILLS
Strategizing, Reporting, Office administration, management, Decision making, Ability to coordinate
REQUIRED EDUCATION
Bachelor's degree
