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Receptionist

4 months ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

Admin jobs. Gross Salary: 70k - 80k

Our client is seeking to hire a Receptionist who will be the first point of contact, providing professional and friendly service to visitors and supporting the overall administrative activities of the office. This role is crucial in creating a welcoming environment and ensuring efficient communication and operations within the office.

Responsibilities:

  • Greet, assist, and direct visitors appropriately; ensure guest experience is handled efficiently and professionally.

  • Answer, screen, and forward incoming phone calls while providing basic information when needed; manage company email and correspondence.

  • Handle scheduling for the conference room, and appointments, and manage staff calendars as required.

  • Assist with various administrative tasks including copying, faxing, taking notes, and making travel plans.

  • Receive, sort, and distribute daily mail/deliveries; manage outgoing mail and coordinate courier services.

  • Monitor and maintain office supplies inventory; place orders and verify receipt of supplies.

  • Maintain electronic and hard copy filing system, ensuring accuracy and integrity of data.

  • Help organize office gatherings and meetings, including arrangement of logistics, catering, and attendee management.

    Qualifications:
    • Bachelors Degree or equivalent in business management.

    • Minimum of 3 years of work experience as a Receptionist or an executive assistant.

    • Proficiency in Microsoft Office Suite and telephone switchboard operations.

    • Hands-on experience with office equipment (e.g., fax machines and printers).

    • Professional attitude and appearance with a customer-oriented approach.

    • Strong communication skills (both written and verbal) and the ability to organize tasks efficiently.

    • Detail-oriented and comfortable working in a fast-paced office environment.

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      How to Apply

      Gross Salary: Ksh 70k – 80k

      If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Receptionist – Real Estate ) to before 16th May 2024