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Tendering and Estimation Coordinator

4 months ago

Nairobi, Nairobi Area, Kenya Ramco Group Full time
Mr Rambhai came to Kenya in the early 1940s from the Gujarat region of India. He started a small hardware store in downtown Nairobi in 1948 and that was the humble beginnings of what is now the Ramco Group

Job Summary:


The Tendering and Estimation Coordinator is responsible for handling and overseeing the process of preparing and submitting bids, proposals, and offers in response to requests for proposals (RFPs), tenders for electrical set-up and installation projects which will involve developing competitive and compelling bids that meet the client's requirements and organizational goals as well as providing the required support in managing the subsequent projects upon successful acquisition and sign-off.

A considerable number of these projects are construction-related projects.

Key Responsibilities:
Handle the tendering and offer process from inception to submission, ensuring compliance with deadlines and quality standards.
Collaborate with sales, suppliers, marketing, technical, and finance teams to gather necessary information and inputs for bids.
Analyze client requirements and RFP documents to create tailored solutions and value propositions.
Develop and manage a comprehensive bid schedule, outlining tasks, milestones, and responsibilities.
Coordinate with subject matter experts to ensure accuracy and relevance of technical content in bids.
Craft persuasive and client-focused written content, including executive summaries, cover letters, and responses to RFP questions.
Conduct competitor analysis to identify strengths, weaknesses, opportunities, and threats for each bid.
Prepare and present the bid strategy, pricing strategy, and risk assessment to senior management for approval.
Ensure compliance with legal and regulatory requirements in bids and proposals.
Review, edit, and format bid documents to ensure consistency, clarity, and professionalism.
Manage communication with clients or procurement teams during the bidding process, addressing clarifications and queries.
Continuously assess and improve the bid management process based on feedback and lessons learned.
Collaborate with post-submission teams to transition successful bids into project implementation smoothly.
Provide support in managing ongoing projects and reporting project status to respective stakeholders including clients.

Requirements

Qualifications and Skills:
Bachelor's degree in Electrical Engineering.
Proven experience in bid management, tendering, or proposal development for construction projects.
Membership in the Engineers Board of Kenya is a plus.
Strong project management skills with the ability to manage multiple bids simultaneously.
Excellent written and verbal communication skills, with the ability to articulate complex ideas.
Analytical mindset to assess bid requirements, market trends, and competitor offerings.
Negotiation skills for pricing and contract discussions.
Attention to detail and ability to work under tight deadlines.
Proficiency in Microsoft Office suite and bid management software.
Familiarity with relevant industry standards and regulations.
Strong organizational and leadership skills.

Additional Considerations:
Industry-specific knowledge will be advantageous.
Experience with government contracts, international bidding or public procurement regulations
Certification in bid management or relevant project management certifications