Procurement Officer
1 month ago
Procurement Officer Summary
Manage procurement activities, internal control systems, and reporting while maintaining cost-efficiency and high-quality.
Emerge Egress Consulting, a Management and Training Consulting established in 2017, seeks a skilled procurement officer to oversee procurement activities, internal control systems, and management reporting while maintaining cost-efficiency and high-quality.
Key Responsibilities
- Assist in preparing annual budgets and procurement plans
- Contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process
- Receive, inspect, and accept/reject goods in coordination with user departments as per specifications, quality, quantity, and price on Local Purchase Orders
- Ensure compliance with procurement regulations and company policies
- Monitor supplier performance, review, and implement new supply chain practices as needed
- Meet with suppliers to discuss performance metrics and production forecasts
- Source organization requirements competitively and develop cost forecasts
- Monitor and share information on market trends, prices, and quality factors affecting supplies
- Ensure low-cost spending while maintaining specifications and quality
- Develop and implement supply chain procedures and systems for efficiency
- Conduct supplier evaluation, tender evaluation, and vendor database management
- Ensure procurement processes' integrity, compliance, fairness, accuracy, and openness
- Monitor track and expedite all procurement activities and delivery status of goods/services
- Maintain an effective store management system where all expenses are monitored and charged to the appropriate department
- Issue out RFQs and receive & evaluate Purchase requirements
- Raising, processing & dispatching & Local Purchase Orders
- Follow-up on issued & overstayed orders, deliveries as required
- Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters
- Conducting all commercial negotiations
- Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback
Key Competencies
- Ability to work independently and in a team while upholding collective responsibility
- Excellent People Skills
- Exceptional Negotiation and Communication Skills
- High integrity driven person
- Excellent Planning & Organizational Skills
- Great Analytical Skills
Job Specifications and Qualifications
- Diploma in Mechanical engineering or CIPS and or Accounts (CPA1)
- Knowledge in statistics will be an added advantage
- At least 3 years' experience in factory spares, machinery parts
- Experience in procurement duties such as ordering/ a general experience of stores/warehouse
- Demonstrated outstanding professional competence in procurement work
- Knowledge of procurement procedures
- Proficiency in MS Office Suite
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