Procurement Officer

1 month ago


Nairobi, Nairobi Area, Kenya Emerge Egress Consulting Full time

Procurement Officer Summary
Manage procurement activities, internal control systems, and reporting while maintaining cost-efficiency and high-quality.


Emerge Egress Consulting, a Management and Training Consulting established in 2017, seeks a skilled procurement officer to oversee procurement activities, internal control systems, and management reporting while maintaining cost-efficiency and high-quality.


Key Responsibilities

  • Assist in preparing annual budgets and procurement plans
  • Contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process
  • Receive, inspect, and accept/reject goods in coordination with user departments as per specifications, quality, quantity, and price on Local Purchase Orders
  • Ensure compliance with procurement regulations and company policies
  • Monitor supplier performance, review, and implement new supply chain practices as needed
  • Meet with suppliers to discuss performance metrics and production forecasts
  • Source organization requirements competitively and develop cost forecasts
  • Monitor and share information on market trends, prices, and quality factors affecting supplies
  • Ensure low-cost spending while maintaining specifications and quality
  • Develop and implement supply chain procedures and systems for efficiency
  • Conduct supplier evaluation, tender evaluation, and vendor database management
  • Ensure procurement processes' integrity, compliance, fairness, accuracy, and openness
  • Monitor track and expedite all procurement activities and delivery status of goods/services
  • Maintain an effective store management system where all expenses are monitored and charged to the appropriate department
  • Issue out RFQs and receive & evaluate Purchase requirements
  • Raising, processing & dispatching & Local Purchase Orders
  • Follow-up on issued & overstayed orders, deliveries as required
  • Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters
  • Conducting all commercial negotiations
  • Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback

Key Competencies

  • Ability to work independently and in a team while upholding collective responsibility
  • Excellent People Skills
  • Exceptional Negotiation and Communication Skills
  • High integrity driven person
  • Excellent Planning & Organizational Skills
  • Great Analytical Skills

Job Specifications and Qualifications

  • Diploma in Mechanical engineering or CIPS and or Accounts (CPA1)
  • Knowledge in statistics will be an added advantage
  • At least 3 years' experience in factory spares, machinery parts
  • Experience in procurement duties such as ordering/ a general experience of stores/warehouse
  • Demonstrated outstanding professional competence in procurement work
  • Knowledge of procurement procedures
  • Proficiency in MS Office Suite

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