Personal & Administrative Assistant at

1 week ago

Nairobi, Nairobi Area, Kenya Janta Kenya Full time

Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business.


Job Summary:


We are in search of a reliable Personal & Administrative Assistant to offer comprehensive administrative and secretarial assistance to our legal team.

The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

As a Personal Assistant, you will play a pivotal role in ensuring the smooth functioning of our firm by managing administrative tasks, assisting with client relations, facilitating legal processes, and overseeing office operations.

Key Responsibilities

Travel Coordination:
Arrange domestic and international travel accommodations, including flights, accommodations, transportation, and itineraries for team members.

Email Management:

Monitor and manage the Managing Partner's email inbox, prioritize emails, draft responses, and follow up on action items as necessary.


Client Meeting and Event Logistics:

Coordinate logistics for client meetings, including scheduling appointments, preparing meeting materials, arranging catering, and ensuring meeting rooms are set up appropriately.

Assist in planning and organizing firm events, including seminars, workshops, and networking functions, from inception to execution.

Document Handling and Correspondence:

Receive and sort incoming documents, letters, and packages, distributing them to the appropriate recipients and maintaining an organized filing system.

Prepare outgoing correspondence, including mailing documents, letters, and packages via courier or postal services.

Financial Administration:
Assist with monthly receipts submission and updating the expenditure list, ensuring accuracy and timely reporting.
Manage office supplies procurement, monitoring inventory levels, and liaising with vendors to replenish supplies as needed.
Process payments to service providers, including JTL internet, and maintain records of invoices and payments.

Calendar Management:

Maintain the Managing Partner's calendar, scheduling appointments, meetings, and conference calls, and coordinating with internal and external stakeholders as necessary.

Remind the Managing Partner of upcoming appointments and deadlines, ensuring efficient time management and prioritization.

Call Handling:
Answer incoming calls, screen and direct calls to the appropriate parties, and take messages as needed.
Return calls to clients, providing assistance, relaying messages, and scheduling appointments as required.

Personal and Home-Related Duties for the Managing Partner:
Assist with personal tasks for the Managing Partner such as coordinating with household staff, and running personal errands.
Manage and maintain the Managing Partner's personal calendar, including scheduling personal appointments, doctors' appointments and events.

Handle personal travel arrangements and logistics for the Managing Partner and family members, including booking flights, accommodations, and transportation.

Assist with coordinating households with service providers and vendors as needed.

Skill & Experience

Bachelor's degree preferred.

At least 1 year of experience as a personal assistant, administrative assistant, or similar role, preferably within a legal environment.

Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software.
Familiarity with legal terminology and procedures is advantageous.
Discretion and confidentiality in handling sensitive information.

  • Administrative Personal Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Suetech Business Systems Limited Full time

    At Suetech Business Systems Limited, we are the bridge that brings people, technology and business together. In today's increasingly technology driven marketplace it is critical to keep up with the latest innovations in order to make the most of your investments and keep your business moving forward; and that is where we come in.SummaryThis is a full-time...

  • Administrative Personal Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya Suetech Business Systems Limited Full time

    At Suetech Business Systems Limited, we are the bridge that brings people, technology and business together. In today's increasingly technology driven marketplace it is critical to keep up with the latest innovations in order to make the most of your investments and keep your business moving forward; and that is where we come in.SummaryThis is a full-time...

  • Personal Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Gap Recruitment Services Limited Full time

    Job Description:We are seeking a highly motivated and experienced personal assistant who will play a crucial role in providing administrative and personal support to executives and recruitment team, helping them manage their schedules, tasks, and personal affairs efficiently.Responsibilities:Provide administrative support to the CEO and recruitment...

  • Personal Assistant

    1 week ago

    Nairobi, Nairobi Area, Kenya Ital Global Full time

    We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spend.Overview Our Client is seeking for a...

  • Personal Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Ital Global Full time

    We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spendGross Pay : Ksh .20,000.OverviewOur...

  • Personal Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Ital Global Full time

    We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spendGross Pay : Ksh .20,000.OverviewOur...

  • Personal Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya GAP RECRUITMENT SERVICES LIMITED Full time

    Job: Personal Assistant Reporting to: CEO Location: Nairobi Gross Salary: 50,000 Job Description: We are seeking a highly motivated and experienced personal assistant who will play a crucial role in providing administrative and personal support to executives and recruitment team, helping them manage their schedules, tasks, and personal affairs efficiently. ...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Personal Assistant

    2 days ago

    Nairobi, Nairobi Area, Kenya Stellar Human Resource Solutions Full time

    About the jobOur client a leading construction company is seeking a dynamic and organized Personal Assistant to support their senior management team.This role is pivotal in ensuring efficient administrative operations and providing personalized assistance to the executives.Key Responsibilities:Manage schedules, appointments, and travel arrangements for...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Personal Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya Flare Emergency Response Full time

    Flare was created to address the need of private and public providers to better serve their communities. Flare tools assist in providing optimal care efficiently, especially in areas lacking public emergency infrastructure.About the position:We are looking for a proactive and dynamic Personal Assistant to handle various tasks, provide executive support, and...

  • Administrative Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Personal Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya African Institute for Health and Development Full time

    The African Institute for Health and Development (AIHD) is a non‐profit, non‐governmental organization (NGO) established in June 2004 in Nairobi, Kenya by a group of accomplished African researchers and academicians.Job SummaryThe African Institute for Health and Development (AIHD) is seeking to recruita Personal Assistant to support the Head of the...

  • Personal Assistant

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Administration jobs in Kenya. Job SummaryThe African Institute for Health and Development (AIHD) is seeking to recruita Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the...

  • Personal Assistant

    1 month ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Administration jobs in Kenya. Job SummaryThe African Institute for Health and Development (AIHD) is seeking to recruita Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Personal Assistant/ Admin – Nairobi at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Ital Global Full time

    We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and workOverviewOur Client is seeking for a highly organized and proactive individual to fulfill the role of Personal Assistant and Administrative Coordinator. The ideal candidate will be responsible for managing various personal...