Personal Assistant

2 weeks ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

Administration jobs in Kenya. Job Summary

The African Institute for Health and Development (AIHD) is seeking to recruit
a Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU) in the Ministry of Health (MoH). The officer will provide personalized administrative and secretarial support in a well-organized and timely manner. S/he will work on a one-to-one basis on a variety of tasks related to communication and the activities the Unit's Head partakes.

Duties and responsibilities

  • Provide comprehensive administrative and organizational support to the Head VBNTDU.

  • Maintain the calendar of events of the Head VBNTDU with timely reminders on pending and upcoming events, including but not limited to scheduling appointments, meetings, and events.

  • Handle incoming and outgoing communication as and when directed by the Head,

  • VBNTDU, including letters, memos, travel clearances and leave forms.

  • Anticipate deadlines and proactively address time sensitive matters.

  • Attend meetings and workshops as and when directed by the Head VBNTDU.

  • Coordinate travel plans and prepare travel itineraries for the Head, ensuring all necessary arrangements are in place.

  • Organize and manage the office space, including filing systems and office supplies.

  • Prepare reports, speeches and presentations as required.

  • Liaise with the M&E Officer for updates on planned activities, meetings, and workshops, ensuring adherence to set Ministry of Health requirements.

  • Act as liaison between the Head and other VBNTDU staff members.

  • Handle information with confidentiality and discretion and distribute it to relevant parties.

    Qualifications and Skills
    • A Bachelor's Degree in a relevant field from a recognized university.

    • Proven experience as a personal or executive assistant.

    • Excellent organizational and multitasking abilities.

    • Strong written and verbal communication skills.

    • Proficiency in office software and technology.

    • Discretion, integrity, and the ability to handle confidential information.

    • Ability to work under pressure.

    • Excellent computer skills (Word, Excel, PowerPoint etc).

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      How to Apply:

      Interested and qualified candidates are invited to submit their application
      letter and detailed C.V. with addresses of three referees via email to and a copy to not later than 22nd April, 2024 by 1700hrs. Only shortlisted candidates will be contacted.

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