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Executive Assistant at

3 months ago

Nairobi, Nairobi Area, Kenya Janta Kenya Full time

Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business.

Summary


As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, and handling administrative tasks for the Director.

Key Responsibilities

Manage Director's calendars and schedule appointments.
Managing Directors phone calls and emails.
Coordinate travel arrangements and accommodations.
Prepare and organize meetings, including agendas and materials.
Handle correspondence and communication on behalf of executives.
Perform administrative tasks such as filing, data entry, and record-keeping.
Liaise with clients, vendors, and other stakeholders on behalf of the Director.
Assist with personal errands and tasks as required.
Take minutes of staff meetings and any other meetings as may be requested
Maintain confidentiality and discretion in handling sensitive information.
Prioritize and manage multiple tasks efficiently.

Key Relationships
Internal

Directors
Other team members

External

Relevant service/ product suppliers
Banks
Customers/clients
Government agencies

Requirements
Skill & Experience

Bachelor's degree /Diploma in Communication, Administration or related field
Proven 1-2 years' experience as a Personal Assistant or similar role.
Excellent communication and interpersonal skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office Suite.
Discretion and confidentiality.
Ability to work independently with minimal supervision.
Attention to detail and accuracy.

Skills

Proficiency in Microsoft Office Suite
Effective communication skills
Discretion and confidentiality
Ability to multitask and prioritize tasks
Problem-solving capabilities
Adaptability and flexibility
Professionalism and interpersonal skills