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Global Budgeting and Reporting Officer

4 months ago

Nairobi, Nairobi Area, Kenya Pathfinder International Full time

Pathfinder is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose.


Summary of Role:


Supports and leads cost proposals for new business opportunities, analyzes and prepares financial reports, manages financial aspects of a project.

Analyzes figures and implements recommendations based on finding. Guides regional project offices and project staff regarding management of financial, budgetary, and contractual issues.

Key Responsibilities:

New Business Cost Proposal:
Assists to develop cost proposals including budgets, narratives, and any other necessary cost forms.
Leads local country staff on the cost proposal process.
Ensures compliance with donor and Pathfinder requirements.

Liaises with partner organizations.

Financial Management:
Works with teams to track financial performance against approved budgets, key performance indicators and milestones.
Reviews status of projects and budgets and prepares required reports.
Guides project managers in preparing and monitoring expenses and projections.

Award Administration:
Tracks key indicators and project spending for Pathfinder awards.
Prepares donor required invoices and financial reports in accordance with award terms and condition.
Maintains award data in Pathfinder's award management system.
Works with country office teams to develop budget revisions for existing awards.
Provides budgetary review for sub-awards and project related procurement.
Assists in the response of program specific financial audits.


Budgeting:
Works with and supports country teams on any necessary budget revisions.
Assists in the preparation of country office annual budgets.

Project forecast tracking:
Maintains and updates project forecasts in databases and tracks budget vs actuals monthly and quarterly.

Capacity Building:
Works with GB&R Manager to provide training to country office staff to improve financial management capacity of staff.

Compliance:
Ensures financial management of Pathfinder award complies with Pathfinder policies and procedures and applicable donor rules and regulations.

Process Tools and Improvement:
Supports the design, implementation, management and monitoring of award systems and processes.

Issue Escalation and Resolution:

Communicates and/or escalates issues, including budget overruns, losses, non-compliance in a timely manner to the Finance and Administration Director for resolution.


Project Management and Participation:
Assists or participates on cross-functional project teams.

Requirements

Required Education and Work Experience:

Bachelor's degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.

4 years' professional experience working in finance, financial monitoring, policies, and administration.
Work experience with a multinational organization
Proficiency in MS Word, Excel, PowerPoint

Cost Proposals:
signification experience preparing, leading, and submitting cost proposals from a variety of donors.

Finance and Accounting Principles and Practices: Advanced knowledge of and ability to use finance and accounting principles and methods, techniques, and systems of financial management and be able to guide and implement best administrative and financial.



Budgeting:
ability to prepare and guide others in preparing budgets for projects

Risk analysis and forecasting:
proven ability to identify areas of risk, build cost assumptions and forecast financial performance.

Financial reporting:
ability to develop and deliver required financial reports in a timely manner.

USAID:
Experience with USAID rules and regulations, and other governmental and non-governmental donor agencies

Strategic Planning:
Proven ability to forecast issues in advance to prevent potential impact, both internally and externally.

Management and Leadership:
Ability to lead and direct the work of others.

Systems and Tools:
Knowledge of finance and accounting software Advanced knowledge of Serenic/Microsoft Dynamics NAV experience. Advanced knowledge of third-party software for reporting and analytics (JET)

Preferred Competence and Work Experience:
Work experience in international Finance and Accounting in an organization of at least $50M in revenue with multiple international offices
Work experience with Serenic/Microsoft Dynamics NAV financial systems
Work experience with US government grants and contracts