Project Management Support Associate

Found in: beBee jobs KE - 2 weeks ago

Nairobi, Nairobi Area, Kenya United Nations Office for Project Services Full time

ABOUT THE COMPANY

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.

JOB SUMMARY

Knowledge building and knowledge sharingMaintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge.Publication and sharing of information and knowledge with colleagues, clients and partners.Sound contributions to knowledge networks and communities of practice.Education/Experience/Language requirements:EducationCompletion Secondary education required.Diploma Certificate in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines combined with four (4) years of relevant professional experience may be considered but not mandatory;Bachelor's Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant discipline combined with two (2) years of relevant professional experience may be considered but not required.ExperienceA minimum of six years of relevant experience in administration or programme support service is required.Experience working in financial reporting, operational transactions and will be an added advantage.Knowledge of ERP (oneUNOPS) systems is an assetExperience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.Experience /knowledge of web-based applications and Google Suite products, especially google forms,sheets, docs and slides is an asset.Language RequirementsFull working knowledge of English is required.Knowledge of a second UN or regional working language is an asset.

RESPONSIBILITIES

Summary of functions:Stakeholder ManagementProject Delivery and PerformanceOperations and ProceduresKnowledge building and knowledge sharingStakeholder Management:Establish positive and fruitful working relationships with all members of the Transactional Team & overall Programme Team, Beneficiaries, and Partners as appropriate, providing support and guidance on specific and general administrative and project undertakings at the appropriate level.Interaction with colleagues and partners and undertaking of missions, as may be required, to guide operational issues and outline UNOPS service provision.Fostering of partner relationships as primary focal point for assigned tasksProject Delivery and PerformanceSupport of assigned aspects of project initiation, implementation and closure in full compliance with UNOPS rules and regulationsMonitoring of progress for all projects/services agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.Review of service requests, assessment of their complexity, level of effort and UNOPS service fee levels for compliance with the UNOPS self-financing principle, and feedback before acceptance of projects for execution and/or service requests.Resolution of operational and process issues, referring complex issues to the supervisor to with clear recommendations for courses of action.Support in the provision of operational, budgetary and financial guidance to project partners. Assisting in the preparation of project budgets and revisions and other related documents.Support in the preparation of contracts for services, memorandum of agreement, inter-agency agreements, and grant agreements.Monitoring expenditures and advice to clients/partners and funding agencies on budget status including any need to reallocate resources to meet objectives.Support in verification of accuracy of request/transactions and completeness of documentationInitiation of action and certification for approval at the higher level as may be required.Any other duties as assignedOperations and ProceduresFollow the Project Management Manual Instructions and ensure awareness of and relevant respect for organizational policy compliance (Organisational Directives and Administrative Instructions).Contribute to the identification and assessment of risks and issues. Implement mitigation measures in accordance with the different risk management strategies in place. Contribute to the identification and sharing of the project's lessons learned and best practices.Contribute to efficient and effective use of the Transactional Portfolio and UNOPS tools for monitoring project performance, outputs, and benefits.Perform other duties as may be reasonably required and in line with the incumbent's scope of services above.

REQUIRED SKILLS

Project management, Reporting, Project monitoring and evaluation (M&E), Research and development, Ability to coordinate, Planning

REQUIRED EDUCATION

Bachelor's degree

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