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Executive Support Specialist

1 week ago

Nairobi, Nairobi Area, Kenya Orchid HR Full time
Job Overview:

Orchid HR is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will possess exceptional organizational skills, a high level of professionalism, and the ability to manage a diverse range of tasks with discretion and efficiency.

Key Responsibilities:

Administrative Support:
- Manage the CEO's calendar, schedule meetings, and coordinate appointments
- Prepare and edit correspondence, presentations, reports, and other documents
- Handle phone calls, emails, and other communications on behalf of the CEO

Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
- Assist in the preparation of materials for board meetings and other important events

Travel Management:
- Arrange and manage travel itineraries, accommodations, and logistics for the CEO
- Ensure all travel arrangements are cost-effective and aligned with company policies

Confidentiality and Discretion:
- Handle sensitive and confidential information with utmost discretion
- Maintain confidentiality of all corporate, personnel, and research matters

Project Assistance:
- Assist the CEO with special projects and research as needed
- Provide support in the planning and execution of company events and initiatives

Office Management:
- Oversee office supplies, equipment, and facilities to ensure a well-functioning work environment
- Coordinate with other administrative staff to support office operations

Requirements:

  • Bachelor's degree in business administration or related field preferred
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Exceptional organizational and time management skills
  • Strong verbal and written communication skills
  • Ability to work independently and as part of a team
  • High level of professionalism and discretion
  • Strong problem-solving skills and attention to detail