
Senior Administrative Associate
3 days ago
Job Summary:
We are seeking a highly skilled and experienced Executive Assistant to join our team at Orchid HR. As an Executive Assistant, you will provide comprehensive support to our CEO, ensuring seamless day-to-day operations and helping to drive business success.
Key Responsibilities:
- Administrative Support:
- Manage the CEO's calendar, schedule meetings, and coordinate appointments.
- Prepare and edit correspondence, presentations, reports, and other documents.
- Handle phone calls, emails, and other communications on behalf of the CEO.
- Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of materials for board meetings and other important events.
- Travel Management:
- Arrange and manage travel itineraries, accommodations, and logistics for the CEO.
- Ensure all travel arrangements are cost-effective and aligned with company policies.
- Confidentiality and Discretion:
- Handle sensitive and confidential information with utmost discretion.
- Maintain confidentiality of all corporate, personnel, and research matters.
- Project Assistance:
- Assist the CEO with special projects and research as needed.
- Provide support in the planning and execution of company events and initiatives.
- Office Management:
- Oversee office supplies, equipment, and facilities to ensure a well-functioning work environment.
- Coordinate with other administrative staff to support office operations.
- Qualifications:
- Bachelor's degree in business administration or related field preferred.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
- Strong problem-solving skills and attention to detail.
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