Temporary HR Associate

Position Summary
HIAS Kenya seeks to recruit a temporary HR Associate who will support the day-to-day HR operations, help ensure compliance with relevant regulations, and contribute to maintaining a positive and efficient workplace environment.

Essential Functions

• Assist in the hiring process by posting job openings, screening resumes, scheduling interviews, and coordinating the interview processes.
• Conduct reference and background checks for new staff.
• Facilitate the onboarding process for new employees, serving as the primary point of contact for inquiries and ensuring a smooth transition into the organization, including facilitating the reading and signing of organizational policies and standard operating procedures.
• Onboard new staff into the Human Resource information systems (HRIS) and regularly update the HRIS.
• Organize and manage physical and digital filing systems for HR documents.
• Prepare and submit payroll changes for payroll processing
• Onboarding new staff and their dependents, or adding new dependents to the medical insurance cover and WIBA+ insurance covers
• Monitor the implementation of leave plans and prepare monthly leave uptake reports.
• Ensure compliance with labor laws and organizational policies
• Assist in drafting employment contracts, letters, and other HR related documents
• Facilitate the staff separation process in the organization.
• Support in the coordination of the Performance Management Process, staff team building, supervision, and the staff training calendar.
• Perform other related duties as assigned.

Qualifications & Requirements

• Diploma or bachelor's degree in human resource management, Business Administration, or a related field
• Minimum of 6 months' experience in an HR support role or similar capacity
• Strong written communication skills for drafting documents, minutes, and correspondence
• Strong organizational skills
• Attention to detail and the ability to manage filing systems efficiently
• Strong written communication skills for drafting documents, minutes, and correspondence
• Excellent interpersonal abilities and a collaborative mindset
• High level of integrity and ability to handle confidential information
• Knowledge of PSEA and AAP

SALARY
: Gross of 50,000 per month

Disclaimer
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

Sample Hiring Process
We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here's a snapshot of our hiring process:

Step 1: Submit your application

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.
About Us
Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

Vision
HIAS stands for a world in which refugees find welcome, safety and opportunity.

Mission
Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

Values
Welcome

• Acogimiento
• Hospitalité
• (Hachnasat Orchim)

We Welcome the Stranger

Justice

• Justicia
• Justice
• (Tzedek)

We Pursue Justice

Empathy

• Empatía
• Empathie
• (Chesed)

We Approach our Clients with Empathy

Partnership

• Compañerismo
• Coopération
• (Chevruta)

We Believe in Changing the World through Partnership

Courage

• Coraje
• Courage
• (Ometz)

We Act with Courage to Build a Better World

Resilience

• Resiliencia
• Résilience
• (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

Diversity
HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

Safeguarding
HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS' Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Note: Applications will be reviewed on a rolling basis.