Human Capital Administrator

7 days ago

Nairobi, Nairobi Area, Kenya CCI Global Full time 1,200,000 - 2,400,000 per year

Purpose

The Human Capital Administrator supports Human Capital Operations by delivering efficient, accurate, and compliant services across employee lifecycle activities, ensuring seamless execution of HC processes and exceptional internal service.

Key Responsibilities

1) Record Maintenance

  • Open files for newly recruited employees and ensure all documents are submitted per the HC document checklist.
  • Keep HC files and HRIS/databases current (valid contracts, benefits, changes in terms).
  • Close terminated employee files per HC SOPs; ensure all documents are duly signed and filed.

2) Digital Register (DR) Management

  • Process the daily "incomplete" report and share with leadership for corrective action.
  • Terminate all exited staff in the DR within 48 hours of notification from the HCBP.
  • Action all transfers/movements in the DR within 48 hours of receipt from the HCBP.

3) Leave Management

  • Prepare a monthly absence report from the DR and update leave liability/sick leave reports.
  • Share unpaid leave details with Payroll for processing in a timely manner.

4) Onboarding of New Employees

  • Issue contracts and clearly explain terms and conditions in a language the employee understands.
  • Provide each new employee with their signed job description and ensure records are filed.

5) Terminations/Exits

  • Share the monthly exit tracker with Payroll for terminations and final dues computation.
  • Ensure exit documentation is complete and archived per SOPs.

6) Contract Renewals

  • Generate a monthly report of expiring contracts.
  • Prepare and issue renewal contracts for eligible staff ahead of expiry.

Skills & Competencies

  • Excellent written and verbal communication.
  • Strong reporting capability; advanced computer literacy.
  • Meticulous attention to detail and data accuracy.
  • Comfortable following strict procedures and working methodically.
  • Strong organization and time management in a high-volume environment.
  • Discretion, confidentiality, and professionalism.

Experience, Knowledge & Qualifications

  • Minimum
    6 months' experience
    in Human Resources and general administration.
  • Bachelor's degree or diploma
    in Human Resource Management, Business Administration, Arts, or a related field.
  • Demonstrated experience using electronic HR/administrative systems with high data volumes.
  • Advanced Microsoft skills, with high proficiency in Excel.
  • Exposure to labour law and employment regulations.
  • Ability to work
    rotational shifts
    .

How to Apply

Closing date:
12th October 2025

Send your application to

with the subject line:
Human Capital Administrator
.

Note:
Only shortlisted candidates will be contacted via email.

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