Temporary Accounts Associate

Position Summary
HIAS seeks to recruit 2 Temporary Accounts Associates to support our finance and Procurement team. The Associates will be responsible for processing invoices, preparing and issuing payments to clients and suppliers.

Essential Functions

• Reviewing clients' financial assistance requisitions and preparing a schedule for payments
• Making petty cash/M-Pesa payments and preparing petty cash ledgers
• Preparing cash count certificates for the office.
• Processing client assistance and program requisitions.
• Preparing and handling payments due to suppliers.
• Assist in reconciling balance sheet items and monthly bank reconciliations.
• Review and verify incoming invoices for accuracy, proper approvals and appropriate documentation in compliance with donor rules, tax regulations, and internal financial controls.
• Assist in the preparation of donor budgets and budgetary control reports for donors.
• Assist in the preparation for the audit of books of accounts by internal and external auditors by providing necessary documentation related to accounts payable
• Assist in compiling procurement documentation and filing,
• Assist in the generation of Local Purchase Orders
• Entering transactions into the NetSuite Accounting System.
• Assisting in the vendor evaluation process and renewal of FY26 Contracts
• Perform other related duties as assigned.

Qualifications & Requirements

• A minimum of either a Diploma in Accounting or Finance or a CPA (2).
• Minimum of 0-1 years of working experience
• Working knowledge of and experience in the NetSuite Accounting System.
• Excellent analytical skills and attention to detail.
• Solid organizational skills as well as the ability to be flexible and work well under pressure.
• Knowledge of procurement and financial compliance in the NGO sector
• Understanding of local tax and statutory obligations related to payments
• Knowledge of PSEA and AAP.

SALARY
: Gross of 50,000 per month

Disclaimer
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

Sample Hiring Process
We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here's a snapshot of our hiring process:

Step 1: Submit your application

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.
About Us
Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

Vision
HIAS stands for a world in which refugees find welcome, safety and opportunity.

Mission
Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

Values
Welcome

• Acogimiento
• Hospitalité
• (Hachnasat Orchim)

We Welcome the Stranger

Justice

• Justicia
• Justice
• (Tzedek)

We Pursue Justice

Empathy

• Empatía
• Empathie
• Chesed)

We Approach our Clients with Empathy

Partnership

• Compañerismo
• Coopération
• (Chevruta)

We Believe in Changing the World through Partnership

Courage

• Coraje
• Courage
• Ometz)

We Act with Courage to Build a Better World

Resilience

• Resiliencia
• Résilience
• (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

Diversity
HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

Safeguarding
HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS' Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Note: Application will be reviewed on a rolling basis