Events & Communications Intern

6 days ago

Nairobi, Nairobi Area, Kenya International Rescue Committee Full time $40,000 - $60,000 per year


SCOPE OF WORK

Responsibilities

Pre-Event Planning & Coordination
  • Assist in developing event checklists, timelines, and planning tools.
  • Coordinate with vendors, including support for booking venues and arranging logistics.
  • Help prepare guest lists and draft invitation letters/emails.
  • Track RSVPs and compile attendee confirmations.
  • Support the preparation, printing, and organization of event materials.

Communications & Promotion
  • Support the communications team in drafting event-related content (e.g., announcements, social media posts).
  • Coordinate with partners on joint promotional efforts.
  • Manage event-related inquiries, including registration support and general questions.

On-Site Event Support
  • Assist with event set-up and logistics on the ground.
  • Support communications team with photography and real-time social media updates.
  • Help manage distribution of materials and attendee support.

Post-Event Follow-Up
  • Draft summary reports or event recaps.
  • Assist in analyzing event feedback (e.g., from surveys or polls).
  • Support the creation of post-event content and ensure all event assets are archived.

General Administrative Support
  • Maintain an up-to-date event calendar.
  • Assist in preparing briefing packs for internal and external stakeholders.
  • Track, file, and organize all relevant documentation and communications related to each event.

Minimum Qualifications:
  • Diploma or recently completed degree in Communications, Marketing, Public Relations, Journalism or a related field
  • Prior experience (internship, volunteer, or entry-level) in event planning, coordination, or administrative support is an advantage.
  • Proficiency in Microsoft office, Adobe Creative, Canva
  • Strong organizational skills and attention to details
  • Strong writing and editing skills including experience in writing blogs, articles, reports, and communication materials.

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