Admin Officer

11 hours ago

Nairobi, Nairobi Area, Kenya Digital Divide Data (DDD) Full time $100,000 - $120,000 per year

Company Description
About Digital Divide Data (DDD)
Digital Divide Data (DDD) is a BPO that delivers ML data solutions and content services to Fortune 500 companies and the world's leading academic institutions. DDD is unique in its ability to deliver end-to-end data creation, curation, labeling, and annotation services, regardless of scale, with a guaranteed level of quality.

Job Description
We are seeking a proactive, polished, and highly organized Admin Officer to join our team. This role requires someone who can create a welcoming environment for visitors and staff, manage administrative functions with efficiency, and support smooth day-to-day operations. The ideal candidate will be customer-oriented, dependable, and capable of handling a wide range of administrative responsibilities with professionalism.

Qualifications
Key Responsibilities

  • Office Management
  • Oversee day-to-day office operations to maintain a clean, safe, and productive work environment.
  • Manage office supplies, stationery, and consumables—track usage and reorder proactively.
  • Monitor meeting rooms, common areas, and workstation setups to ensure readiness and order.
  • Handle access cards, visitor management, and general front-office coordination.
  • Administrative Support
  • Maintain organized filing systems (digital and physical) for documents, records, and correspondence.
  • Prepare administrative reports, memos, and communication updates as needed.
  • Support meeting scheduling, office calendars, and basic clerical tasks.
  • Assist with petty cash management and administrative expense tracking.
  • Vendor & Services Coordination
  • Liaise with cleaning, security, courier, and maintenance service providers.
  • Track service quality and escalate service issues promptly.
  • Support procurement by obtaining quotes, raising LPOs, and following up on deliveries.
  • Logistics Support (Light)
  • Coordinate local transport bookings for staff, visitors, and errands.
  • Support movement of office supplies, equipment, and maintenance items.
  • Assist in planning and coordinating small office events and internal activities.
  • Compliance & Office Standards
  • Ensure adherence to company policies on office use, health & safety, and cleanliness.
  • Conduct regular checks on facilities, equipment, and supplies.
  • Ensure the office environment meets audit and compliance expectations.

Traits We're Looking For

  • Highly organized and detail-oriented.
  • Reliable, professional, and consistently responsive.
  • Strong problem-solving and follow-up skills.
  • Team-oriented but able to work independently.

Requirements

  • Diploma or Degree in Business Administration or related field.
  • 2–3 years of experience in office administration or office management (BPO/tech/operations environment is an added advantage).
  • Strong organization, communication, and coordination skills.
  • Proficiency in MS Office or Google Workspace.
  • Ability to multitask, follow through, and manage priorities with minimal supervision.

Additional Information

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If interested kindly submit your application on or before
02/12/2025**

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