Administrative Project Assistant

11 hours ago

Nairobi, Nairobi Area, Kenya KOFISI Africa - Centres of Productivity Full time $30,000 - $40,000 per year

Job Description

  • Support the administrative work for the Concept Manager & Gallery Manager.
  • Prepare, update & complete order schedules & Bill of Quantity's on the system promptly.
  • Handle admin tasks: scheduling emails, Meeting minutes, Document filing and Reporting.
  • Tracking & Updating critical path documents.
  • Support the Concept & Art Managers with timelines, deliverables, and progress tracking.
  • Create and Manage a Concept & Art specific supplier list.
  • Assist in the coordination of installation at the point of mobilization (TIT).
  • Updating the schedules for the art inventory.
  • Errands-Collection/delivery of samples and inventory.
  • Manage Concept & Art storage inventory.
  • Summarize interdepartmental briefs & requests into Concept & Art departments.
  • Represent the Concept & Art department in meetings when Managers have schedule conflicts.

Requirements

  • Experience in admin or project management support skills.
  • Excellent with Microsoft Office,with emphasis on Excel & Google Workspace.
  • Detail-oriented and able to work independently as well as in a team.
  • Confident & articulate good on the phone.
  • Must be presentable to represent the brand quality in meetings.

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