Administrative Assistant

11 hours ago

Nairobi, Nairobi Area, Kenya Grasp Design Ltd Full time 300,000 - 600,000 per year

Job Title: Administrative Assistant

Location: Westlands, Nairobi

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our architectural practice. The role involves bid preparation, document management, office coordination, and managing the firm's social media presence.

Key Responsibilities

  • Maintain and organize digital and physical filing systems.
  • Manage incoming calls, emails, and front desk coordination.
  • Proactively identify, prepare, and track tender and bid opportunities.
  • Assist in compiling bid documents, company profiles, and consultant registrations.
  • Coordinate meetings, appointments, and office logistics.
  • Manage office supplies, deliveries, and vendor coordination.
  • Prepare, post, and manage content for the firm's social media accounts (e.g., Instagram, LinkedIn).
  • Maintain standard templates and ensure consistent branding across all documents.
  • Support the design team with printing, scanning, and assembling project submissions.

Requirements

  • Diploma or degree in Business Administration, Communications, or related field.
  • Strong organizational, communication, and writing skills.
  • Proficiency in Microsoft 365
  • Familiarity with social media content creation and scheduling tools.
  • Strong IT knowledge will be an advantage

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