HR Records Management

6 days ago

Nairobi, Nairobi Area, Kenya I&M Bank Uganda Full time 900,000 - 1,200,000 per year

Job Purpose
The role holder is responsible for providing essential support in the maintenance and digitization of records to ensure accurate and secure information management in liaison with the HR Operations & Total Rewards Lead.

Key Responsibilities

  • Organize both physical and digital files in accordance with the internal procedures and classifications and ensure completeness.
  • Maintain consistency in the arrangement and flow of the documents in both physical and digital files.
  • Scan physical files and upload them into the bank's document management system (DMS).
  • Conduct quality checks to validate digital records against physical files.
  • Identify and track outstanding or incomplete documentation and proactively follow up with the relevant stakeholders to collect the missing documents.
  • Maintain strict confidentiality and handle the records with discretion.
  • Liase with the archiving team to transfer and safekeep files for exited staff.
  • Upon verification of the completeness of the files, the role holder will be responsible for arranging all physical files sequentially in order of their staff number for easy reference and retrieval.
  • Support with any other administrative tasks within the HR Operations team.

Financial Responsibility
N/A

Job Specifications

Academic Qualifications

  • Bachelor's degree/diploma/certificate in Records Management or a related field.

Professional Qualifications / Membership To Professional Bodies/ Publication
N/A

Work Experience Required

  • Over a year of relevant experience in handling records.

Competencies

  • Planning & Organizational skills
  • Attention to detail
  • Strong oral and written communication skills
  • Ethics and integrity
  • Excellent judgment, analytical abilities and integrity

If you believe you meet the above requirements log onto our

and click on careers and apply for the position. Your application should reach us as soon as possible but not later than 28th August 2025.

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