Personal Assistant at Flare Emergency Response

1 month ago

Nairobi, Kenya Flare Emergency Response Full time

Flare was born from the recognized need of private and public providers to better serve their consituencies. In areas underserved by public emergency infastructure, Flare tools help you provide the best care most efficiently.

Responsibilities
As the Personal Assistant to the CEO's, you will play a pivotal role in ensuring that our CEOs can focus on driving the company's growth and strategic vision. Your exceptional organizational skills and ability to manage information will be essential in helping the CEOs stay on top of their priorities, minimize distractions, and make informed decisions.

Coordinate meetings, appointments, and events to optimize the CEOs time and ensure a seamless workflow.
Filter through various sources of information, emails, and internal communication, highlighting critical action items, questions, and themes that require the CEOs' attention.
Collaborate with the CEOs to understand their goals and priorities, proactively managing their to-do lists and ensuring that urgent matters receive immediate attention.
Act as a liaison between the CEOs and various teams within the company, ensuring effective communication and follow-up on action items from meetings.
Assist in preparing and reviewing reports, presentations, and other documents, maintaining high accuracy and attention to detail.
Support during meetings, including taking notes, tracking action items, and following up on decisions.
Continuously seek ways to enhance productivity, suggest process improvements and implement tools that aid organization and efficiency.
Assisting with ad hoc situations and events that can facilitate CEOs' focus on work, including travel plans, logistical support and planning (e.g. dinner, hotel or event reservations, picking up deliveries or mail, etc.), and other random life events or tasks that may come up inside or outside of the office context.

Requirements

Bachelor's degree in Business Administration, Management, or a related field.
4+ years of proven experience as a Personal or Executive Assistant to senior-level executives, preferably in fast-paced start-ups or high-growth environments.
Exceptional organizational skills with the ability to multitask and manage competing priorities effectively.
Strong attention to detail and an analytical mindset, capable of distilling complex information into clear and concise summaries.
Excellent communication and interpersonal skills, able to collaborate with diverse teams and build strong working relationships.
Demonstrated ability to take initiative and anticipate needs, staying one step ahead of the CEOs' requirements.
Proficient in using productivity tools and software to streamline tasks and improve efficiency.
Understanding the start-up culture and willingness to adapt to the industry's dynamic nature.

Benefits

Mission-driven team & work; a chance to work on live and action-packed lifesaving platform
A fun and flexible work environment in our Nairobi office & in the field
Unlimited vacations
Healthcare coverage for you and your family
Ambulance Cover and Roadside Assistance by rescue.co
Free breakfast & lunch in the office

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