Personal Assistant at

2 weeks ago

Nairobi, Nairobi Area, Kenya Summit Recruitment and Search Full time

Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market.

We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rwanda, Nigeria, Zambia, Ghana and many other African countries.

We are able to advise on market trends, training requirements, prevailing salaries and offer a complete HR Solution where necessary.

Responsibilities

Act as the MD's first point of contact with people inside & outside the organization.
Liaise with Kenya Civil Aviation Authority on Operational matters including company and pilot's licences
Schedule pilots and staff training courses and keep the Accountable Manager (CEO)informed at all times
Oversee and participate in ground operations including dispatch and flight following.
Handle company hotline 24/7
Preparing proposals and costings
Trouble shooting in general and working with the suppliers
Run errands and make purchases
Screening telephone calls, enquiries and requests, and handling them appropriately.
Organize and maintain the MD's diary and make appointments.
Dealing with incoming correspondence.
Taking minutes, produce documents, reports and presentations.
Organize meetings and ensuring MD is well-prepared for meetings
Devise and maintain office systems, including data management, filing, etc.
Liaise with suppliers and keep an updated list of supplies needed and other staff.
Arranging travel and accommodation during business trips
Note important dates and events in the calendar
Checking and topping up MD office and personal supplies.
Assisting in other official or personal tasks and errands as they may be assigned

Requirements

At least two years of experience in a similar role
Own vehicle essential
Problem solver and solutions oriented
Excellent telephone etiquette
Good communication and interpersonal skills.
Good analytical, time management and reporting skills
Proficiency in Microsoft office
Self-driven and motivated with the ability to quickly execute tasks
Experience in the hospitality industry is a plus

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