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Front Office and Administration Assistant at Kenya Climate Ventures
4 months ago
Kenya Climate Ventures (KCV) was founded in 2016, with seed capital from Danida and UKAid. KCV is an independent subsidiary of the Kenya Climate Innovation Center. The firm is an independent investment management company based in Kenya seeking to accelerate the development of the clean-tech industry as a whole by providing much needed tailored and targeted financial and managerial assistance support to innovative early-stage businesses. KCV seeks to invest in businesses that have relevant products or services, sustainable competitive advantage, good management teams, and ethical business practices
Your Role and Responsibilities
Reporting to the Finance and Administration Manager, the Front Office and Administration Assistant is responsible for the day to day running of the KCV procurement function and assigned office administrative duties. Whilst pro – actively performing duties of office administration, front office management and procurement, the job holder will offer quality service to both internal and external parties. The Job holder will work closely with the Investment and Enterprise Development Departments.
You will;
Manage Front Office.
Manage mails and calls.
Manage executive schedule of meetings/appointments.
Support the Company Secretary in coordinating Board of Directors and Board
Committee meetings.
Keep track of office supplies and ensure timely requisition.
Manage logistics and support the procurement process within the company.
Manage transport logistics within the company.
Co-ordination meetings and company events.
Manage office access for all the staff members and clients.
Maintaining filing system
Manage office petty cash and reporting.
Reconcile the service contract payments and update management on administrative pending bills.
Reconciles monthly corporate credit account for payment.
For this role, the qualifications include;
At least a Degree in Business / Office Administration / Public Relations / Finance/ Customer Service or equivalent training of administration, office and executive management.
Requirements
Minimum of 3 years’ experience in office administration, or related fields.
Experience in petty cash and credit card management.
Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.
Must possess excellent planning, organization and time management skills.
Excellent writing, communication and presentation skills.
Strong interpersonal skills, with a good aptitude for and transparency, patience and perseverance.
