Procurement Officer at
3 months ago
The Mater Hospital was opened in 1962 by the Sisters of Mercy, a Catholic Order of Nuns originating from Ireland, three years after registering themselves as the Registered Trustees of an entity under the Perpetual Succession Act (the succeeding legislation after independence).
Main DutiesEnsuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness
Participating in preparing and receiving bidding documents, and ensuring their safe custody
Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures
Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually
Preparing reports and ensuring timely reporting to the relevant authorities (s)
Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage
Examining, and testing existing contracts and developing new ones as appropriate.
Controlling spend and building a culture of long-term savings on procurement costs.
Spearheading supplier registration processes and conducting market surveys from time to time
Coordinating purchasing and inventory activities on the e-platform
Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents
Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date
Submitting invoices of the materials received from vendors to the Accounts department for payment.
Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports
Following up on stock-outs and escalating information on requested items or alternative solutions
Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items.
Categorizing materials in different product lines and assigned locations.
Maintaining neatness and tidiness of the store
Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure
Sustaining supportive activities and relationships with all stakeholders
Required Qualifications for the Position
Degree in Procurement related field
3 years working experience in procurement and supplies management
Member of KISM (Kenya Institute of Supplies Management)
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