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Administrative Assistant

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Nairobi, Nairobi Area, Kenya Kenya Medical Research Institute - KEMRI Full time

Kenya Medical Research Institute (KEMRI) is a State Corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013.

The 1979 Act established KEMRI as a National body responsible for carrying out health research in Kenya.

Responsibilities:
Participate in preparation of budget on project supplies, workshops and conferences, study participants' reimbursements and request on transport.
Document project vehicle mileage, track and update reports on vehicle maintenance

Work with the field team leads to request and make follow-up on procurement of goods and services through ERP and eRequestor.

S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered.

Assist in verification of invoices and bills from the field office before payments are made.
Ensure frequent update of stock database to show both stock-in and out.
Coordinate all project supplies and field activities.
Ensure day-to-day smooth operations of administrative functions of the department.
Undertake other duties as may be assigned by the immediate supervisor.

Vacancy Requirements:

Diploma in Business Administration, Management and Project Planning or any other relevant and equivalent qualification from a recognized institution.

Proficiency in computer applications;
Fluent in English and Kiswahili, both spoken and written.
Planning skills
Communication and reporting skills
Interpersonal skills
Team player