Special Assistant, Administration

4 days ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The Law Division is the lead Division charged with carrying out the functions of UNEP in the field of environmental law and governance. The Law Division promotes the contribution of the environmental dimension of sustainable development through law, national and international governance and related policy issues, including those related to multilateral environmental agreements (MEAs).

This position is located in UNEP's Law Division, at its Headquarters in Nairobi, Kenya.

**Job Summary:** The successful candidate will provide strategic and policy support to the Division Director, review and analyze policy papers, reports and other documents on environmental issues, and prepare recommendations for consideration by the Director.

**Responsibilities:**

  • Provide strategic and policy support to the Division Director, reviewing and analyzing policy papers, reports and other documents on environmental issues, and preparing recommendations for consideration by the Director.
  • Support the Director in drafting policy papers on issues related to the work of the Division, in particular, Environmental Conventions and emerging environmental issues.
  • Prepare substantive reports and briefing notes for the Director for use at conferences and meetings.
  • Organize independently and participate in the organization of major workshops and meetings supported by the Division, including drafting of Memoranda of Understanding, liaison with Governments and other officials.
  • Draft, review and finalize policy statements and speeches on environmental issues for use by the Director, and UNEP Senior Management.
  • Participate in meetings during the absence of the Director and prepare briefing notes for him/her as well as decide which issues need his/her immediate attention.
  • Coordinate the follow-up functions for the Director and ensure that the required actions are taken, deadlines are met and quick responses are provided.
  • Provide recommendations to the Director on the handling of emerging policy issues.
  • Oversee necessary analytical administrative procedures, e.g. on travel, to ensure that the Director's decisions and circulars are adhered to.
  • Participate, as appropriate, in missions undertaken by the Director and/or undertake missions on behalf of the Director.
  • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  • Provide support to the Director in the Management of the Law Division.
  • Provide support to the preparation of documents for submission to the UN Environment Assembly, the Committee of Permanent Representatives as well as other meetings and conferences, and take the lead in following up on decisions of these meetings.
  • Act as Secretary in divisional management meetings, as well as other meetings convened by the Director, including the organization of the meetings, circulation of agenda, drafting and finalization of minutes of these meetings as well as follow-up on decisions taken.
  • Coordinate the development and implementation of the Law Division Programme of Work and keep the Director abreast of the status of implementation.
  • Coordinate and ensure timely submission of reporting requests and bring issues related to lack of implementation to the attention of the Director.

**Requirements:**

  • Advanced university degree (Master's Degree or equivalent) in environmental law, social or political sciences, business administration, environmental management or a related field.
  • A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced degree.
  • Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

**Work Experience:**

  • A minimum of five years of progressively responsible experience in the field of sustainable development or environment-related programmes, or public administration, including at the international level is required.
  • Experience in project or programme or development management, executive administration, support and advisory is desirable.
  • Work experience with United Nations or similar international organization policy, activities; programmes and Rules & Regulations is desirable.
  • A minimum of two (2) years or more of experience in data analytics or related area is desirable.

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